Programme Administrator - JHB at Anova Health Institute

Key duties and responsibilities

Administration

• Assist in consolidation & preparation of routine reports, presentations, editing and proofreading documents
• Assist with internal auditing of equipment and ensuring proper distribution
• Schedule routine internal meetings with the COJ district management team and other stakeholders
• Send out communication and coordinate all logistics and admin related duties
• Ensure that all project related documents are kept in accordance with Anova’s standard filling system

Stakeholder Relations & Communication

• Coordinate events with various stakeholders and organisations both internally & externally
• Resposible for procurement of equipment and other resources
• Mananage the filing of purchase orders and tax invoices
• Establish and maintain effective & efficient communication with all stakeholders
• Distribute minutes of the meetings to all relevant stakeholders and keep record thereof
• Act as the point of contact on behalf of Programme & Deputy Programme Manager

Essential qualifications and experience

• Diploma in Office Management or equivalent tertiary qualification
• At least 3 years’ administration and secretarial work experience
• Ability to travel within City of Johannesburg Health District
• Excellent written and communication skills in English
• Project Management training or experience an advantage
• Experience in funded programmes/projects an advantage, especially in Health or HIV/AIDS related sector
• Good report writing skills
• Proficiency in MS Office package including Outlook
• Demonstrated sound judgment and discretion in dealing with confidential and sensitive matters.
• Interpersonal skills and excellent analytical skills
• Excellent organisational and planning skills
• Attention to detail and deadline driven
• Ability to work under pressure with minimal supervision