Programme Administrator at NACOSA

The duties and responsibilities of the Programme Administrator will include, but not limited to:

• Day-to-day office support and administrative assistance to the programme team.
• Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance
• Supply chain monitoring of key commodities for programme interventions.
• Document management and filing, including electronic filing on central database
• Assist with transporting supplies, equipment, commodities and collection of documents from the field
• Assist with locating venues for implementation activities within selected communities.
• Develop and maintain a network of working level external contacts, e.g. Printing suppliers 
• Liaison with third parties (i.e. caterers, venues) as required
• Collate materials (stationery, printing, etc.) for meetings and trainings
• Capture and verify information on various data bases (e.g., NetSuite, Learning Management Information Systems, Microsoft Excel) 
• Maintain office supplies and equipment inventory as required
• Maintain administrative records including meeting minutes and reports
• Maintain programme team calendar of events, key meetings, training calendar
• Ad-hoc duties as required by the programme team.

Requirements

Required Qualifications, Skills and Experience

• Matric certificate or equivalent NQF qualification.
• An Office/Business Administration Certificate or Diploma would be a strong recommendation.
• Minimum of 3 years Administrative and / or PA experience.
• Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
• Previous experience arranging flight bookings, finance admin, procurement and training logistics.
• Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.
• Experience working in NGO/NPO field will be advantageous
• Strong attention to detail and meticulous organizational skills.
• Valid driver’s license   

Personal Competencies

• Sound interpersonal relations and professional customer service orientation
• Ability to multi-task, prioritize effectively and work under pressure
• Attention to details
• Strong organisational and problem-solving skills