Programme Associate - Women Economic Assembly (WECONA) at United Nations Development Programme

• The Programme Associate will support the coordination and strenghtening of the Women Economic Assembly Programme Objectives. He/She  will sit in the Department of Women and will report to Chief Director of Social Transformation & Economic Empowerment in liaison with Programme Specialist (WEE, UNWOMEN SAMCO).

Duties and Responsibilities

Provide advanced administrative and logistical support to the formulation and management of programmes:

• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances.
• Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations.
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management.
• Review programme data from programmes/ projects.
• Identify sources, and gather and compile data and information for documents, guidelines, speeches, and position papers.

 Provide advanced administrative support to the financial management of the Programme Unit:

• Prepare budget revisions and determine unutilized funds and the operational and financial close of a project.
• Review financial reports.

Provide advanced administrative support to the Programme Unit:

• Oversee all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions.
• Oversee travel arrangements for the Programme Team, including travel requisitions and claims.
• Prepare public information materials and briefing packets.
• Liaise with high level officials on administrative issues.
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials

Provide administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements; follow up on contributions within the SAMCO resource mobilization efforts.
• Organize, compile and process information from donors for SAMCO, and programme team, as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing:

• Support synthesis of lessons learnt, and best practices related to programme management and finance.
• Coordinate the organization of training for the office staff and partners on programme and operations related issues.
•  Any other emerging project related responsibilities that will be agreed upon with the Programme Specialist.

Key Performance Indicators:

• Timely and accurate support to events, workshops, and missions.
• Full compliance of administrative activities with UN Women rules, regulations, policies, and procedures.
• Timely recording of overall programme unit finances.
• Timely and accurate tracking of data for management and donor purposes.
• Quality maintenance of internal systems.
• Quality background and presentation materials.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Required Skills and Experience

Education and certification:

• Completion of secondary education required.
• Bachelor’s degree in business or Public Administration or related fields is an asset.

Experience: 

• At least 6 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages.
• Proven knowledge and experience in working on women economic empowerment and transformation.
• Experience in supporting a programme team.

Language requirements: 

• Fluency in English is required; 
• Knowledge of the other UN official working language is an asset.