Programme Manager (x2) – Partner A District (Fixed Term Contract) at Development Bank of Southern Africa (DBSA)

• The role of the Programme Manager is tprepare, deliver and manage multiple projects on behalf the PaD Programme.

Key Responsibilities    
Programme Management:

• Formulate, organize and monitor intra- and inter-district programs and projects
• Decide on suitable strategies and objectives for the execution of the programs and projects
• Lead and evaluate project managers and other staff within the cluster
• Coordinate and manage a cluster of districts and portfoliof large-scale infrastructure projects and programmes as well as capacity development projects involving multiple stakeholders from cradle to completion.
• Oversee the design, development and management of complex project / programme plans, budgets, resources and dynamic scope and deliverables according tthe clients and funders agreements. Effectively providing key stakeholders/partners comfort that their investment on agreed projects / programmes will be successfully and timeously completed.
• Identify and implement measures tprevent project / programme delays by actively engaging and managing multiple project / programme offices.
• Facilitate project costing and cost control methodologies and procedures tensure that projects / programmes are completed within budget and time.
• Design and review the implementation of projects / programmes including: the preparation estimates and detailed programme plans for all phases of the programme implementation plans with outputs, activities, responsibilities and time frames programme budget and report against budget. resource plan and allocate responsibilities supporting and aligning PaD programmes and work plans.
• Map key programme dependencies and the interfaces between projects and facilitate cohesive project interfaces and collaboration.
• Manage the programme in line with the overarching policies, frameworks and master plans in the Local Government structures.
• Monitor project / programme progress.
• Manage issues, risks and programme change requests tensure successful and on-time program delivery.
• Procure adequate resources tachieve programme objectives in planned timeframes.
• Provide status reporting regarding programme milestones, deliverable, dependencies, risks and issues, communicating across leadership and identified stakeholders.
• Manage programme scope and changes. Identify and implement expediting measures tprevent project delays by actively engaging and managing contractors/architects/service providers.
• Build database trecord all projects / programmes. System thave the ability tcollect data from various sources from internal and external tthe DBSA. System tprovide the capability tprovide full data analysis and reports.
• Develop and support the implementation including improvement of project management methodologies, tools andstandards. Ensure utilisation of project management methodologies and  information systems.
• Where applicable manage and oversee the project programme contract management:
• Implement contract management policy, practices, procedures and system.
• Determine the appropriate execution and contract strategies in relation tknown facts of the project and the maturity level of the projects in the Programme ensuring minimum risks tthe programme.
• Ensure implementation of safety, health and environmental standards by contractors in compliance tthe requirements and guidelines of the DBSA.
• Keep contractors fully informed of all changes or modifications trequirements regarding contracting, both legislative and   those of the DBSA.
• Follow up and ensure the resolving of contractual breaches / non-compliance.
• Perform other strategic and other duties as assigned.

Stakeholder Management:

• Build and manage relationships at various levels with the project stakeholders, partners in accordance with the PaD development objectives and stakeholder relations and communication strategy.
• Establish and maintain strategic partnerships, networks and alliances aimed at enhancing the Bank’s development support role.

People Management:

• Provide direction and guidance tthe direct reports tenable the execution and management of their portfolios effectively.
• Facilitate team development while holding teams accountable for their commitment tensure strong team delivery.
• Conduct performance management for all direct reports, managing their performance in relation tquality standards and agreed benchmarks and objectives, in line with sound performance management principles.
• Provide transferable skills, frameworks and toolkits tpromote empowerment of the team.
• Promote DBSA values and a culture of High Performance within the areas of responsibility.
• Manage, coach and mentor project management resources.

Key Measurements of Outputs

Successful oversight, management and implementation of agreed projects / programmes:

• Percentage of performance targets met as per PaD execution plan
• Quality of delivery of projects
• Appropriate facilities and logistics are in place for the PaD Programme.
• Stakeholder/Partners satisfaction on agreed projects / programmes
• Quality of presentations and reports.
• Clean audit

Successful oversight, management and implementation of agreed projects / programmes:

• Percentage of performance targets met as per business plan
• Quality of delivery of projects / programmes
• Quality of presentations and reports.
• Clean audit.

Expertise & Technical Competencies    
Minimum Requirements

• A post-graduate degree in the Built Environment or Business Management
• A project management qualification and professional accreditation with the Project Management Institute is required at an NQF Level 6.
• Advanced technical experience with Project Management tools such Microsoft Project and Planner
• A minimum of 10 years demonstrated work experience as a Programme Manager or similar role
• A minimum of 5 years post-accreditation experience in a similar job function at a programme level as well as the skills tmanage teams of professionals
• Knowledge and understanding of all legislation relevant tthe business of DBSA (i.e. PFMA, MFMA, PPPFA, etc.)
• Strong knowledge and experience in working with local government planning cycle and processes.
• Demonstrable track record of working with high-level government stakeholders.
• Comprehensive knowledge of the complex regulatory environments of municipalities/metros, state-owned enterprises and other government entities in South Africa.
• Proven ability tput yourself in the client’s shoes and understand the motivations that underlies behaviours of interest.
• Demonstrated ability tlead complex strategic initiatives and projects tsuccessful completion.

Desirable Requirements

• Supply chain management and processes.

Technical Requirements:
Business Acumen:

• Reviews own actions against the organisation's strategic plan; includes the big picture when considering possible opportunities or projects or thinks about long-term applications of current activities.
• Understands the projected direction of the industry and how changes might impact the organisation.
• Deep understanding of commercial drivers and can take decisions based on an assessment of alternatives concerning complex business situations.
• Deep understanding of DBSA economic priorities and how they can be implemented tmeet DBSA's strategic objectives.
• Deep understanding of DBSA's core sector role in achieving DBSA's strategic objectives.
• Deep understanding of the need tcoordinate efforts with many government entities, private sector, community groups and individuals tensure effective implementation of new policies and regulations.

Project Management:

• Ability tplan, initiate, execute, control and close projects related ta relevant function as well as ttrack and manage resources, timelines, costs, deliverables and performance, and implement contingency plans if necessary, tensure projects are successfully.
• Defines, plans and manages large and/or strategic projects, including those with a high degree of technical complexity, with impacts across the organisation and/or with national implications.
• Assembles and leads diverse and multi-disciplinary teams, ensuring maximum effective resource utilisation.
• Successfully manages substantial project budgets and reports directly tsenior managers on the progress and results of projects.
• Identifies complex issues that need escalation and proposes appropriate corrective action by maintaining a respected profile with relevant external organisations and the research community in general.

Solutions Focused:

• Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult tdefine.
• While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system vs. blind adherence trules or procedures.
• Evaluates the effectiveness and efficiency of solutions after they have been implemented and identifies needed changes.

Planning and Organising:

• Coaches others on advanced planning and organising skills.
• Plays a role in transferring advanced planning and organising skills and knowledge tothers.
• Identifies and acts on opportunities tpartner with other units in the department tachieve desired results.
• Develops partnership agreements that ensure win-win outcomes for all parties. Develops integrated plans for the work unit and others that interfaces with the function’s budget.
• Uses effectively advance time management processes tdeal with high workload and tight deadlines.
• Organises, prioritises and schedules tasks sthey can be performed within budget and with the efficient use of time and resources.
• Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning

Detailed Oriented:

• Quickly identifies relevant and irrelevant information tsupport accurate decision-making.
• Maps out all the logistics and details of a situation tensure smooth and flawless implementation.
• Consistently identifies all relevant details that are not obvious in complex situations.
• Requires the highest standards for accuracy and quality for their work.
• Establishes processes tensure accuracy and quality of services delivered by the team.

Reporting & Communication:

• Designs, reviews and improves reporting processes and provides guidance.
• Leads production of complex environment reports, takes an editorial role, determines content and level of detail, and ensures consistent messaging and branding.
• Is relied on by others thelp them write complex technical and non-technical documents and briefs.
• Can determine which aspects of this knowledge area need tbe transferred tothers in order tachieve organisational goals.
• Coaches others and transfers communication skills and knowledge tothers.
• Able tcommunicate complex problems or concepts, by making them simple and understandable for others.
• Adapts language tthe level of the audience in order tensure that the message has a positive impact and is interesting tthe audience.
• Is articulate, demonstrates a wide range of vocabulary, and is confident when talking tlarge/high-level audiences.

Presentation Skills:

• Knows how tdeliver arguments persuasively by employing a range of advanced presentation techniques (e.g. the appropriate use of body language, how tclose a presentation sthat the audience continues tthink about subject matter etc.).
• Has knowledge of various feedback mechanisms tcheck levels of audience understanding

Required Personal Attributes    
Behavioural Competencies
Customer Service Orientation:

• Tries tunderstand the underlying needs of customers and matches these needs tavailable or customized products and services.
• Adapts processes and procedures tmeet ongoing customer needs.
• Utilises the feedback received by customers, in order tdevelop new and/or improve existing services/ products that relate ttheir ongoing needs.
• Thinks of new ways talign offerings with future customer needs.

Self-Awareness and Self-Control:

• Withholds effects of strong emotions in difficult situations.
• Keeps functioning or responds constructively despite stress.
• May apply special techniques or plan of time tmanage emotions or stress.

Strategic and Innovative Thinking:

• Experiments with new approaches, tests scenarios, questions assumptions and challenges conventional thinking.
• Creates new concepts that are not obvious tothers, leveraging internal and external sources of information, to build incremental revenue and growth opportunities.

Driving Delivery of Results:

• Sets challenging goals that will have a significant impact on the business or support the organisational strategy.
• Commits significant resources and/or time tensure that challenging goals are achieved, while alstaking action tmitigate risk.

Teamwork and Cooperation:

• Acts tpromote a friendly climate and good morale and resolves conflicts.
• Creates opportunities for cross-functional working.
• Encourages others tnetwork outside of their own team/department and learn from their experience.

Closing Date    
2023/05/19