Programmes Manager: Funding at National Heritage Council of South Africa

REFERENCE NUMBER: MF/25/01/2024 

About the job: 

• The NHC has a vacancy for a Programmes Manager: Funding who will be responsible to manage the funding of programmes and projects which support the core mandate and NHC’s strategy 
• The position is a 2 year fixed-term contract, based at Hatfield, Pretoria. 

Key responsibilities: 
Strategic leadership for the Funding Unit: 

• Provide overall leadership to the function 
• Develop Funding strategies and operational plans to support NHC initiatives 
• Develop, implement and manage policies and procedures 
• Monitor and manage performance to ensure successful implementation of plans and achievement of targets 
• Report periodically on the performance of function 
• Manage that all external communications are aligned with the strategic objectives 
• Identify potential threats to progress and proactively implement corrective action as necessary 
• Identify risks, develop and implement risk mitigation measures ` in the area of responsibility 
• Develop and maintain the Unit’s Risk Register 
• Manage and monitor funding projects implementation and compliance thereof 
• Manage contracts and service level agreements in the area of responsibility 
• Produce progress and information reports according to requirements and within service level agreements 
• Attend Management meetings, provide input to problem resolution and take steps to break down barriers that hinder progress 
• Management of the implementation of funding for Heritage programmes and projects (NHC funding and PESP Presidential employment stimulus programmes): 
• Administer funding resources to support heritage programmes and projects in line with the NHC mandate, funding model and relevant legislation 
• Manage the development of the grant specifications 
• Manage the quality management system for the management of funds 
• Facilitate and manage approved grants 
• Plan, Monitor, evaluate and report on funded heritage programmes and projects 
• Analyse variance reports and make recommendations with regard to corrective actions to be taken 
• Facilitate and manage the evaluation panels 
• Facilitate and manage the adjudication committees 
• Identify potential threats to progress and proactively implement corrective action as necessary 
• Management of the Heritage programmes and projects: 
• Manage advertising process, the selection of successful applicants and the required contracting activities 
• Manage the development and maintenance of a register for all projects 
• Manage that capacity development as well as ongoing coaching and guidance to project teams, beneficiaries and donors takes place 
• Manage the maintenance of evidence portfolios 
• Manage the compilation of progress and information reports according to requirements and within service level agreements 
• Manage the monitoring and evaluation of programmes and projects 
• Partake and support resource mobilization initiatives 
• Ensure that existing partnerships continue according to agreement 
• Manage timeous and accurate updating and maintenance of the stakeholder database for which the Funding unit is responsible 
• Contract Management: 
• Manage the commitment and buy-in process for programmes and projects 
• Monitor the preparation of any required paperwork, e.g. agreements, service levels, time frames, payment of funds, etc. 
• Manage contracts of funded programmes and projects 
• Manage accurate and timeous authorisation and filing of documentation and the forwarding of transmission of any copies to relevant departments 
• Resource management: 
• People Management 
• Manage a positive and constructive culture 
• Set performance targets for the unit and regularly monitor achievement thereof 
• Manage capacity of subordinate/s through coaching, mentoring and identifying training opportunities for subordinates 
• Enable employees to implement and manage their development plans to address role competency gaps as well as personal growth and development 
• Provide clear work expectations and discuss goals with employees 
• Financial Management 
• Develop budget for area of responsibility 
• Track and monitor expenditure against allocated budget 
• Implement measures to ensure financial viability, eliminating wasteful expenditure 
• Asset Management 
• Manage the acquisition and safeguarding of the Unit assets, furniture and equipment 
• Continuous improvement: 
• Participate in continuous improvement of self and role outputs/services 
• Continuously learn and keep up to date with new developments and changes within own role, the department, organisation and industry as a whole 
• Actively share the workload and responsibilities of the team when required, working collaboratively and supporting team members 
• Maintain ownership for own work, performance management and development 
• Maintain optimum quality of work outputs 
• Maintain open and honest communication 
• Engage in problem solving and continuous improvement processes that optimise role outputs and services 
• Efficiently utilise the NHC resources 
• Comply to NHC policies and procedures 

Qualifications, skills and experience: 

• Post Graduate qualification in Finance, Accounting, Project Management or relevant NQF level 8 qualification 
• Knowledge of the developmental sector and grant processes 
• Contract management 
• Sales and marketing skills 
• Team player 
• Networking and partnership management 
• Diversity management 
• Performance management 
• Project management 
• Funding Knowledge 
• Resource mobilization 
• Computer skills 
• At least 6 years’ relevant experience, of which 3 years’ should have been at a management level 
• Ability to read, analyse, and interpret common journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors. 
• Very High Skills: Ability to apply advanced mathematical concepts. Ability to apply mathematical 
• Very High Skills: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. 
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• While performing the duties of this job, the employee is frequently required to walk and talk or hear. The employee is occasionally required to be mobile. 
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• The noise level in the work environment is usually quiet 
• Required to be mobile. 
• Travelling 
• Driver’s license