Project Accountant - Billing Specialist ID at Woolpert

Overview

• Seeking a new career challenge? Then Woolpert is seeking you! Woolpert is hiring a Project Accountant - Billing Specialist to join our dynamic Finance team at our Johannesburg office. This position reports to the Project Financial Support Group Manager and is responsible for ensuring timely and accurate billing, project setup, and contract compliance across our projects.
• We are unable to provide visa sponsorship for this position.  Applicants must already possess work authorization in the country the job is located.

Essential Functions

As a Project Accountant – Billing Specialist at Woolpert, you will: 

• Reviews and approves (according to and/or in compliance with company-wide customer fundamentals) customer account set-ups and assures that required billing details are on file. 
• Reviews contracts, purchase orders, invoicing/billing terms and enters accurate billing details into the Management Information System (MIS). 
• Prepares accurate and timely billings. 
• Utilizes multiple portals for invoice submissions. 
• Maintains open lines of communication via email and multiple messaging services with Project Accountant Team Lead and the Digital Innovation CSM/FSR team. 
• Transfers misapplied expenses to correct accounts within the MIS. This includes appropriate coordination on approval of transfers and properly documents reallocation of expenses in billing file for audit trail. 
• Assists Project Accountant TL and the Digital Innovation CSM/FSR team with the coordination and monitoring of billings and collections. 
• Handles billing voids and write-offs with appropriate approvals as needed. 
• Maintains customer account invoice and customer account contract files. 
• Initiates customer account close out to ensure all data in the Management Information System (MIS) record is correct and complete. 
• Reviews and monitors modifications of customer records within the CRM platform and ensures all required documentation is on file and matches billing records within the MIS. 
• Accurately processes payments and provides follow-up with appropriate internal team. 
• Assists Risk Management Team as needed in reviewing customer transaction history, communication history, and contracts. 
• Monitors collection issues and assists ARM Team in maintaining monthly AR Ledger comments and makes direct customer contact when applicable. 
• Follows-up with Project Accountant TL and the Digital Innovation CSM/FSR team if collection attempts are unsuccessful (at 60 days outstanding). 
• Ensure the CSP process is being followed. 
• Participates in company-wide initiatives as needed, to include quality assurance and continuous improvement initiatives. 
• Perform other duties as assigned. 

Minimum Requirements 

• A BCom Accounting degree (or related) with 4 - 6 years of related experience. 
• Ability to work US hours (14:00 - 23:00). 
• Proficiency with Accounting Systems and various reports. 
• Strong Microsoft Office suite skills and proficiency in Adobe products, database management software, and the Internet. 
• Experience with tools like Dynamics 365, Salesforce, and Adobe for billing tasks is a plus. 
• Experience with bulk invoicing is highly valued. 
• Excellent written and oral communication skills. 
• Maintain positive working relationships with others, both internally and externally. 
• Work equally well with all levels of management, clients and employees. 
• Be able to anticipate, understand and respond to the needs of internal and external customers. 
• Work collaboratively and effectively with others to set goals, resolve problems, and make decisions to enhance organization effectiveness. 
• Demonstrate the ability to undertake self-directed tasks when necessary. 
• Possess strong conflict resolution skills. 
• Demonstrate excellent time management skills 
• Demonstrate excellent attention to detail. 
• Demonstrate above average analytical skills. 
• Have above average MIS, accounting and financial skills. 
• Demonstrate the capacity to prioritize by assessing situations to determine urgency. 
• Be able to develop a work schedule, set goals, create/implement action plans, and monitor progress towards goals. 
• Demonstrate the ability to make clear, timely decisions 
• Be able to travel occasionally.