Project Administrator at AccTech Systems

PURPOSE

The role of the Project Administration function is to assist project sponsors, managers and teams in the day to day administration of a project. They assist to run a project successful. The role of the Project Administrator is to coordinate project resources such as people, information, rooms and equipment. 

DUTIES AND RESPONSIBILITIES

• Schedule regular meetings and record decisions (e.g. assigned tasks / Minutes and next steps)
• Break projects into doable tasks and set timeframes and goals (Project schedule)
• Prepare and provide documentation to internal teams and key stakeholders
• Order resources, like equipment and software
• Retrieve and present necessary information (e.g. Progress updates from consultants) 
• Administration of the project budget (Budget vs Actual) & approve / monitor timesheets 
• Monitor project progress / report on project performance
• Act as the point of contact when required by Project Manager 
• Ensuring that projects are run in compliance with AccTech Project Methodology 
• Planning & scheduling resources for a group of projects
• Establishing and maintaining the project documentation library
• Assisting Management with all ad hoc queries 
• It will be expected from the employee to travel from time to time  

SKILLS 

• Project Administration knowledge & skills 
• Sound Communication Skills
• Good administration skills with attention to detail 
• Can work under pressure 
• Excellent time management skills 
• Good interpersonal relationships 
• Must be able to work on the Microsoft Office suit (Word, Excel, PowerPoint)
• Ability to use the Internet and email facilities
• Must have telephone techniques 

QUALIFICATIONS  

• Degree/Diploma in Project Management 
• Any relevant business qualification will be an advantage  

EXPERIENCE

• At least 1-2 years Project Admin experience
• Administrative experience  
• Proven organisation Skills 
• Computer skills & knowledge of relevant software