Project Administrator – Food & Bev (FTC) at PepsiCo

Responsibilities

• Load CAR documents onto Global Brain for electronic approval workflow (perform final quality check – completeness & accuracy, incl. quotes, evaluation groups & cost centres)
• Track project approvals through Schedule of Authority matrix from Global Brain (process adherence and follow-up with project managers if escalated on GB) *update approval tracker in dashboard for daily reporting
• Create PRs in SAP once budget is released (use correct WBS element, up to date quotations & accurate Capital expense checklist / obtain from PMs)
• Create POs & send to Project Managers to place order with vendor/s
• Track POs (use standard project PO tracking template)
• Close workflows & if not possible, then follow up with Project Managers on receipting discrepancies (to ensure that workflow is closed)
• Follow up on supplier payments & GRIRs with Accounts Payable to support Project Managers with timely supplier payments
• Initiate and perform GRV *where applicable

Qualifications

• Admin Degree / Diploma
• Ideally 3- 5 years administration experience
• In-depth knowledge of SAP system
• Basic knowledge of project management process / life cycle advantageous
• Basic knowledge of debtors and creditors / financial transactions advantageous
• Microsof Office (Word, Excel, PowerPoint)
• Microsof Office (Word, Excel, PowerPoint)