Project Administrator at Stellenbosch University

• The Centre for Epidemic Response and Innovation (CERI) at Stellenbosch University (SU) is dedicated to pioneering research and innovation in epidemic response within Africa. CERI's mission is to lead Africa in effectively managing its epidemics and pandemics through pathogen genomic surveillance, biomedical discovery, and advancements in disease treatment, diagnosis, and prevention. At CERI, researchers are empowered to make significant contributions to public health through collaborative and interdisciplinary approaches, leveraging state-of-the-art facilities and partnerships to address critical health challenges facing the continent.

Duties
Finance administration:

• Processing Goods Received Vouchers (GRVs) for all invoices received from suppliers on the Oracle Cloud Financial System (OCF).
• Tracking outstanding commitments for CERI projects to ensure financial accuracy and accountability.
• Processing Goods Received Vouchers (GRVs) for all invoices received from suppliers on the Oracle Cloud.
• Receiving and carefully verifying orders delivered to CERI, ensuring that all items match purchase orders.
• Assisting with cost allocations on cost centres for accurate reporting purposes.
• Processing expense claims for staff, ensuring timely reimbursement and accurate financial records.
• Preparing and tracking journals.

Procurement administration:

• Managing weekly orders for essential supplies, ensuring that all necessary items are available to support project activities.
• Placing orders for IT equipment and coordinating travel arrangements, ensuring that all procurement processes comply with the University's policies.
• Processing internal requisitions (IDO).

Job Requirements

• Undergraduate qualification in a relevant field (e.g. business administration, project administration, or finance).
• At least one year's experience in project administration or finance, preferably in a research or academic setting.
• Strong organisational and multitasking abilities.
• Attention to detail and accuracy in financial and procurement processes.
• The ability to work independently and as part of a team.

Recommendation

• Familiarity with university or research-related procurement processes.
• Prior experience in multi-site or collaborative research projects.
• Proficiency in financial management systems (e.g. OCF).
• Excellent communication skills.

Deadline:29th October,2026