Project Coordinator (Fixed-Term Contract) at CBRE Excellerate

About the role:

• The Project Coordinator is responsible for coordinating cross-functional programmes focused on business process improvement, automation, and digital transformation.
• This role ensures successful delivery of initiatives that streamline operations, enhance efficiency, and drive value through the use of automation technologies and workflow tools.

What you will bring:

• 1–3 years of relevant experience.
• Technical Skills: Proficiency in project management software (e.g., Asana, Trello, Jira, Microsoft Project)
• Communication: Exceptional verbal and written communication skills for interacting with diverse stakeholders.
• Organisation: Strong time-management and multitasking abilities to handle competing priorities.
• Problem-Solving: Ability to act quickly to resolve minor issues and develop contingency plans.

What you will be doing:

• Project Planning & Scheduling: Assisting in the development of project plans, creating Gantt charts or task trackers, and monitoring progress against deadlines.
• Meeting Coordination: Scheduling regular meetings, preparing agendas, and recording decisions or assigned tasks.
• Documentation Management: Creating, organizing, and maintaining project plans, scope documents, meeting notes, change logs, and ensuring all project paperwork is properly filed and accessible.
• Meeting Coordination: Scheduling stakeholder meetings, preparing agendas, transcribing meeting minutes, and following up on assigned action items.
• Project Tracking: Monitoring timelines and deliverables to ensure milestones are met, and alerting the project manager to potential risks.
• Resource & Logistics Oversight: Coordinating the allocation of resources (personnel, equipment, materials) to ensure the team has what it needs when needed.
• Communication & Liaison: Serving as the central point of contact between project teams, managers, clients, and external vendors.
• Resource Planning: Ordering necessary material and managing office or site inventory.
• Budgeting & Financial Support: Monitoring project expenditures, managing invoices and purchase orders, processing purchase orders & invoices and assisting with financial reports to ensure the project remains within budget.
• Risk & Issue Monitoring: Documenting potential risks, tracking issues as they occur, and escalating critical problems to the project manager. 
• Administrative Support: Handling travel arrangements, managing correspondence.

Closing Date 07 July 2026