Project Coordinator - Johannesburg at The Payments Association of South Africa (PASA)

Overall Job Purpose

• Assists Project Managers during the development of major projects from commencement to completion. Monitors progress of the development projects within his/her area of responsibility and assists the Project Manager with the documentation when necessary.

Key Stakeholder Management including Communication and Interaction

• Internal: Payment Association of South Africa (PASA) Executives, Relevant Committees and Workgroups, PASA Functional areas
• External: PASA members and non-members, Payment Clearing House: Participant Groups (PCH PG) representatives,  PCH System Operator (PSO), System Operators (SOs) Third Party Payment Providers (TPC), South African Reserve Bank (SARB), National Treasury, Financial Sector Conduct Authority, International Payment System Bodies and Regulators.

Project Management Support:

• Performing project administrative functions such as organise and coordinate meetings, planning sessions, scoping sessions and workshops and associated logistics within time requirements
• Ensuring that meeting rooms are prepared, and all technology is functional to allow for effective engagements
• Record minutes, decisions, risks, issues, and actions at meetings and on-time distribution of all documentation/reports and filing of project documentation (Project Administration Audit Checks)
• Keep an action log and follow up on agreed actions from meeting with Project Managers or Project Stakeholders
• Handle general project communication and administration activities
• Assist and/or prepare project performance reports, dashboards and/or presentations to provide a comprehensive view of a project
• Provide support to project managers with changes in existing projects or execution of additional projects that cause changes to project schedules
• Ensure accurate distribution of reports to relevant stakeholders
• Facilitate approval/sign-off processes
• Identify potential risks involved in delivery and timelines

Stakeholder Management:

• Build and maintain sound relationships with project stakeholders
• Understand the deliverables of internal and external project stakeholders and contribute to success through support

Networking:

• Cooperate and work with others, encourage a positive team spirit
• Exercise a considerable degree of initiative in the execution of duties and perform duties independently
• Portray a professional image and a high degree of social skill when dealing with colleagues and stakeholders
• Keep abreast of changes and trends in project management

Role/Person Specification

Education and Experience Required:

• 3-5 years of hands-on experience as a project administrator or coordinator, with at least 2 years or more involved in complex multidisciplinary projects or multiple projects/programmes in the financial services and banking industry.
• A tertiary qualification in project management would be advantageous.

Knowledge

• Knowledge of Project Management Methodologies
• Strong Knowledge of Microsoft Office (Excel, PowerPoint, Word)
• Knowledge of MS Project
• Knowledge of financial processes (e.g., invoicing and budgeting)
• Knowledge of project portfolio office (PPO)is an advantage

Skills

• Excellent communication skills (verbal and written)
• Strong planning and organizing
• Strong relationship-building and interpersonal skills
• Ability to work independently and to collaborate with others
• Build credibility and trust
• Ability to analyse problems and make decisions
• Ability to work under pressure
• Diligent attention to detail and quality
• Experienced in reporting and report writing i.e. Can summarize important information accurately and ensure that the key message does not go missing in translation
• A strong team player with team leadership potential
• Demonstrating resilience

Closing Date 08 September 2023