PMO Administrator at Xceptor

The Role 

The role is a key member of the PMO team working closely with the PMO Lead, and supporting Project Managers and Implementation Consultants to help them deliver Xceptor products and services to our clients. The role is pivotal to the smooth running of our project portfolio by delivering and supporting a range of important PMO functions to the group.

Key Accountabilities & responsibilities

Financial

• Work with Delivery and Client Success team members to ensure time is captured accurately and submitted on time.
• Create and maintain data within Delivery tools and spreadsheets as required, ensuring data remains up to date and accurate to drive decision-making.
• Work with the PMO Lead and Finance team with reconciling discrepancies, investigate and resolve queries that occur across time capture, invoicing, contract details and project structure setup across Delivery Tools.
• Assist with the production of month end reporting and presentation packs, ensuring they are accurate and presented on time.
• Assist the finance team locally where necessary to ensure Delivery - PMO - Finance - Client processes operate smoothly

Non-Financial

• Support the PMO Lead with other activities required to ensure an effective and accurate PMO function is maintained.  Cover for PMO Lead during absences.
• Provide analysis and create/run reports where requested, and support with ad hoc presentation production.
• Become a Subject Matter Expert (SME) in tools and processes used by Delivery to ensure teams use them in a consistent manner.

Key Competencies

Technical

• Understanding project management methodologies and principles
• Strong Excel skills, and an innovative approach to using the latest technologies to automate and enrich PMO activities.
• Strong numeracy, analytical & literacy skills

Non-Technical

• Strong organizational skills
• Effective communication & collaboration skills
• Ability to balance multiple priorities
• Meticulous and Good attention to detail

Required Education and Experience

• At least 2 years’ experience of working within PMO operations
• Some experience of working in a global organization
• Educated to NQF 5 level or equivalent standard