Project HSE Administrator at Teraco

Main function of the Job

• Support the National HSE Lead: Infrastructure Development with HSE administration, capturing, reporting, filing and system-related duties.
• Capture HSE information manually or on approved systems as instructed.
• Update and maintain HSE trackers, registers, records and department documents as required.
• Upload HSE documents, records and information to approved systems and platforms, including the H Drive and other approved project management systems.
• Maintain document filing, document control and archiving for HSE records and project documentation.
• Assist with the monitoring and maintenance of Rapid Contractor, Rapid Incident, Rapid Risk and other approved systems.
• Activate and deactivate staff on relevant systems and arrange ticket logging on Ozone or other approved systems where required.
• Capture incident information, transfer information between systems where required, and monitor discrepancies for follow-up.
• Notify the National HSE Lead: Infrastructure Development where information is not up to date, incomplete or not correctly captured.
• Assist with capturing HSE statistics, compiling report inputs and submitting information to the National HSE Lead: Infrastructure Development and Regional HSE Manager as required.
• Assist with the capturing and tracking of What Did You See campaign information and other HSE campaign data.
• Take meeting notes and minutes for the Regional and National HSE Leads when required, type minutes and issue them as directed.
• Assist with Letters of Appointment, appointment trackers, training matrixes and related HSE administrative records.
• Arrange training bookings and support training administration as required.
• Present inductions and other approved HSE presentations provided to her as required.
• Update induction registers, training records and related attendance records.
• Follow up with contractors for toolbox talks, training records and other required HSE administrative documents.
• Scan, file, upload and organise check sheets, procedures, communications and similar documents as required.
• Retrieve HSE records, reports and information from systems or electronic files when requested.
• Support Project HSE Managers and Project HSE Officers with project-related administration and follow-up duties where required.
• Support the ongoing development and implementation of digitised HSE systems and new internal processes where required.
• Maintain a high standard of accuracy, filing, follow-up and confidentiality in all work

Qualifications and Experience

• Matric.
• Relevant tertiary qualification will be advantageous.
• Minimum of 5 years’ experience in HSE administration.
• Experience in capturing, filing, document control, trackers and reporting administration.
• Experience working with HSE systems, databases and digital platforms will be advantageous.
• Good working knowledge of Microsoft Word, Excel and PowerPoint.
• Intermediate Visio will be advantageous but is not mandatory.
• Ability to work on site and support project-based HSE administration requirements.