Project & RFP Administrator at SAOTA

• Are you highly organized, detail-oriented, and passionate about managing processes that drive success? Join our dynamic team as a Project & RFP Controller and play a pivotal role in ensuring efficient project programming and seamless RFP (Request for Fee Proposal) management across our architectural practice.

Key Responsibilities:

Team Programming:

• Track production and resource allocation.
• Monitor work stages, deliverables, and project timelines.
• Review team organograms and provide feedback for optimization.

Fee Projections & Billing:

• Oversee fee tracking and invoicing processes.

RFP & Tender Management:

• Coordinate RFP processes, draft fee proposals, and manage documentation.
• Conduct weekly RFP meetings and assess profitability and capacity.

Contracts & Agreements:

• Draft and manage Client Architect Agreements in coordination with leaders and legal representatives.

Team & Project Coordination:

• Allocate resources, maintain team structures, and manage internal coordination.

Technical Proficiency:

• Deltek Vantage, Gantt, and Microsoft Office Suite (Excel, PowerPoint).

Essential Skills & Criteria:

• Degree or Diploma in a relevant field.
• Exceptional accuracy and attention to detail.
• Strong communication skills with fluency in English.
• Proactive, adaptable, and able to manage confidential information.
• Proven ability to multitask and meet deadlines under pressure.
• General Mathematics is essential.

Behavioral Traits:

• Professional, flexible, and a strong team player.