Project Sourcing Specialist at Bidvest Facilities Management

ROLE PURPOSE

• The Project Sourcing Specialist - Technical Services is responsible for executing the procurement process for technical services required by internal business units, ensuring a fair, transparent, and compliant supplier selection process. The specialist will manage the tendering process, perform commercial evaluations, and provide recommendations for contract awards, ultimately supporting the organization's operational efficiency and cost-effectiveness.

This description highlights the key aspects of the role, including:

• Executing the procurement process for technical services
• Ensuring a fair, transparent, and compliant supplier selection process
• Managing the tendering process
• Performing commercial evaluations
• Providing recommendations for contract awards

MAIN OUTPUTS

Supplier Selection Process:

• Receive requests from internal business units for technical services.
• Manage the supplier selection process, including tendering and evaluation.

Strategic Sourcing:

• Conduct strategic sourcing initiatives for technical services required for OPEX and CAPEX projects.

Stakeholder Management:

• Build strong relationships with internal and external customers with a view to enhancing customer experience.
• Liaise with internal stakeholders to ensure their requirements are met.
• Manage communication with suppliers throughout the tendering process.
• Ability to manage multiple stakeholders and priorities.

Commercial Evaluations:

• Perform commercial evaluations of tender submissions
• Analyze pricing, terms, and conditions to ensure best value for the organization.

Tendering and Site Meetings:

• Send out tenders to potential suppliers.
• Arrange and facilitate site meetings with suppliers as required.

Project Award Recommendation:

• Draft project award recommendations based on evaluation results.
• Present recommendations to relevant stakeholders.

Innovation:

• Identify innovative procurement solutions that provide efficiencies for the organisation.

Management support:

• Perform procurement analyses and reporting to assist management to track, monitor and achieve departmental targets.

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• Undergraduate diploma / degree in Procurement / Commerce
• Institute of Purchasing and Supply SA / CIPS is preferred
• 5 years’ plus experience in Procurement & Project Management
• Procurement
• Category Management
• Program Management
• General knowledge in Finance
• General knowledge in Law
• General knowledge in auditing
• Report writing skills
• Excel
• SAP
• MS Windows Internet
• Programme Management tools
• A general understanding of Health and Safety

FUNDAMENTAL COMPETENCIES

• Proactive
• Adaptable
• Planner / Organiser
• Self-starter that’s Deadline Driven
• Listening skills
• Decisive
• Professional
• Lead “from the front” and “by example”
• Structured with attention to detail and accuracy
• Analytical
• Innovative problem-solving skills
• Ability to multi-task
• Think conceptually and create multiple scenarios and hypotheses
• Collaborative team player, work co-operatively, and share responsibility with others
• Interact and present to executive level clients
• Exceptional Negotiation Skills
• Able to handle pressure
• Excellent written and verbal communication skills are essential