Property Officer: Property Planning (2 Posts Available), Ref No. DOI 51/2024 R1 at Western Cape Government

Job Purpose    

• The Department of Infrastructure, Western Cape Government has opportunities for two (2) suitably qualified and competent individuals to provide administrative support in order to promote and facilitate the effective and efficient utilisaton of Immovable Assets and compliance with relevant property and built environment legislation.

Minimum Requirements    

• An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification) in the Built Environment; A minimum of 1 year relevant experience in property administration; A valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply; Professional registration is not required. 

Recommendation    

• Tertiary qualification in Development or Property studies; Relevant experience in administration support for property planning and land legal matters. 

Key Performance Areas    

• To provide administrative support to property planning, property utilisation, property compliance and asset lifecycle (planning, demolitions, acquisitions) planning processes; Provide administrative support for the preparation of Power of Attorney or related documentation for relevant signatures and ratification and verification of user needs and property assessment; To assist in ensuring compliance with all property related legislation; Ensure adherence to information management requirements by maintaining an effective filing system for all property-related documents, both electronic and hard copy. Ensure confidentiality, accessibility, and traceability of records in line with departmental policies and legislative requirements; To attend to internal enquiries related to custodian and user responsibilities as well as external enquiries from municipalities, communities or – representatives and citizens.

Competencies    

• Knowledge of the following: Property information databases (e.g. Deedsweb, municipal property databases); Capability to analyse property data and resolve administrative or document-related issues effectively. Skills in the following: Computer literacy in MS Office (Word, Excel and Outlook); Problem solving; Written and verbal communication skills; Planning & Organising; information management; Attention to detail; Ability to manage multiple tasks efficiently, prioritize work, and meet deadlines with attention to detail; Demonstrates integrity, accountability, and the ability to work independently or collaboratively within a team environment.