Property Portfolio Manager at Profile Personnel

Overview:

• We are seeking an experienced and proactive Property Manager to oversee the day-to-day management of a portfolio of community schemes, including Bodies Corporate and Homeowners Associations (HOAs).
• This role requires a strong balance of administrative, financial, and maintenance coordination skills, as well as the ability to build and maintain relationships with key stakeholders.

Key Responsibilities:

Scheme Administration

• Manage the daily operations of assigned community schemes
• Prepare and distribute meeting notices, agendas, and minutes
• Ensure compliance with relevant legislation (STSMA, CSOS)
• Maintain accurate records, registers, and correspondence

Financial & Payments Management

• Review monthly financial statements for accuracy
• Process and authorise supplier payments in line with budgets
• Follow up on arrear levies and assist with debt collection processes
• Support the preparation and presentation of annual budgets

Maintenance & Service Provider Coordination

• Coordinate maintenance and ensure work is completed to standard and on time
• Obtain and review quotations, compiling comparisons for approval
• Monitor contractor performance and service level agreements
• Ensure adherence to maintenance plans and project timelines

Meetings & Reporting

• Attend trustee/director and general meetings (including after-hours when required)
• Report on operational matters, financials, and ongoing projects

Stakeholder Management

• Act as the main point of contact for trustees, owners, and residents
• Handle queries, complaints, and disputes professionally
• Build and maintain strong relationships with service providers and stakeholders

Requirements:

• Matric (Grade 12) – essential
• Valid FFC Certificate and registration with the PPRA – essential
• 2–3 years’ experience as a Property Manager within community schemes / sectional title / HOAs
• Solid understanding of relevant legislation (STSMA, CSOS)
• Strong organisational and multitasking abilities
• Excellent communication (written and verbal)
• Financial acumen, including budget and statement review
• Problem-solving and conflict resolution skills
• Computer literate (MS Office and property management systems)
• Ability to work independently and under pressure
• Valid driver’s licence and own reliable transport
• Willingness to attend after-hours meetings