Property Services Manager (Free State) at Secondments

    
SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION;

Business;

• Very strong communication and administrative skills.
• Innovative thinking and ability to follow process.
• Dynamic and enthusiastic
• The ability to interact professionally with tenants and landlord.
• Competent time management skills
• Professional attitude and capability and personal initiative
• Be deadline driven.

Human Capital;

• Transparent honesty.
• Reliability.
• Positive Attitude and highly motivated 
• Lead by example.
• Assertive and effective communication.
• Ability to create a professional office environment 
• Organization and planning skills.
• Demonstrate strong moral values, empathy, passion, career aspirations, and positive living

QUALIFICATIONS AND EXPERIENCE;

Qualifications

• Grade 12 (Matric), Relevant Diploma or degree related to Services, Operations and/or Facilities Management and infrastructure management.
• Technical Qualification will be advantageous.

Experience/Skills;

• Minimum of 7 - 10 years’ experience in Property Services/Facilities Management or Operations will be advantageous. 
• Understanding of maintenance planning and scheduling
• The role requires travelling (in some cases across regions)
• Strong Proficiency in relevant computer packages (MS Office) and software packages 
• Excellent attention to detail in respect of motivations, numeracy andadministrative accuracy

Duties and Responsibilities;    

• KPA’s KPI’s

Building Management

• Conducting Annual and Bi-Annual Building Audits to ensure pro-active maintenance and planning 5-years’ expense forecasts and implementing.
• Compile and complete budgets regarding general expense provisions for all operational issues i.e. service contracts, electrical, plumbing, consumables, extra ordinary expenses, and capital expenses 
• To do Annual and Bi-Annual tenders of service contracts to ensure the company receives the best possible price and the highest service.
• Investigate new products and technology in the market as to improve on quality and reducing existing expenses.
• To conduct regular building inspections and to train on site staff to maintain the property to agreed standards. 
• To inspect all work authorized prior and after completing and approve invoices for payment to contractors.
• Compile specifications for work to be placed on tender or quotation and recommend contractors to be used and projects manage work in progress until completion.
• Ensure that new tenant installations are completed within the time frame provided as and when required or where the Tenant Installation department is not responsible for such installation.
• To meet with tenants and resolve complaints as required.
• To manage onsite building staff
• To carry out adhoc tasks as and when required

Financial and Administration

• To ensure that major expenses are affected as per budgeted date to avoid variances and to keep working budgets up to date.
• General correspondence to keep Centre Management, Property Managers, Building Staff and Tenants informed of work to be affected.
• To do regular building inspections as to ensure that contracted services and work are affected as per service agreement.
• Provide Asset Managers, senior Property, Regional and Asset managers with related reports when required.
• Compile visual and cost accurate reports or quotations to Asset Manager and Property Management for major expenses to be motivated and approved.
• Attend monthly Portfolio meetings with Regional Manager and Asset Managers as to report on variations, outstanding and uncompleted work, work in progress and general items.
• Assist and/or guide Centre Management or Property Management and Building Staff with day-to-day maintenance related problems experience at the properties.
• To do regular stock control of goods, material, consumables on the property.
• To comply with the Company Procurement Policy and other policies.
• To execute performance appraisals as and when required per company policy.
• To manage and maintain services contract audits on an annual basis or as required or requested.
• To compile expense schedules, ops cost schedules, and national rates.
• To ensure that office and building staff shortfalls with regards to training, performance and quality of work is continuously noted and discussed with management.