Subscribe to Job Alert
Join our happy subscribers
Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us
Our goal is to build a better, healthier future for people all over the world. Working through offices in more than 150 countries, WHO staff work side by side with governments and other partners to ensure the highest attainable level of health for all people. Together we strive to combat diseases - infectious diseases like influenza and HIV and noncommunica...
OBJECTIVES OF THE PROGRAMME
DESCRIPTION OF DUTIES
1.Under direct supervision of the Operation Officer, the Protocol/Logistics Assistant provides support to both managers and staff members at the country and GMC offices located in Pretoria in performing Protocol and logistics transactions as follows:2.Provide logistics Assistance to international staff with importation, purchasing and registration of their private vehicles and personal effects,3.Prepare letters, submitting and follow up on the issuance of Visa, collection from Embassies, High Commissions for staff and consultants travelling on official missions,4.Update the calendar reminder for accreditation expiry dates and share with concerned staff at least 60 days prior to the expiry date,5.Receive, record passports and ensure that all documents are attached and delivered within 24 hours to the Department of International Relations and Cooperation (DIRCO), for processing the diplomatic cards,6.Follow up with DIRCO after the stipulated period, if the process has not been completed and inform the concerned staff,7.Ensure the collection and recording of passports in a register before hand over them to staff and within 24 hours of receiving them from DIRCO, Embassies, Consulates,8.Assist the staff to obtain International Driving license from the Transportation Department9.Conduct regular briefings for staff members on requirements for accreditation of staff members and their dependents 10.Coordinates with the support of senior drivers the movement of all WCO drivers and assign any driver for any official trip,11.Participate in the meetings of other agencies on protocol, travel matters pertaining to common cost and management and feedback managers;12.Liaise and negotiate with airlines for price cost/price of tickets13.Follow up the process of annual inspection and insurance policy for all WCO vehicles;14.Manage vehicles fleet daily (Fueling, small maintenance receipts, etc.…) and produces a monthly report to the Operations Officer for decision making;15.Collaborates with the Vehicles Disposal Committee after declassification of vehicles.16. Perform any other related duties/responsibilities as required.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school with training of general administrative practices with focus on Protocol, Logistics, Procurement and travel practices, theories and procedures. Training in Protocol, fleet management.
Desirable: Training on Protocol practices, Fleet management.
Experience
Essential: 8 years of experience in administrative positions preferably in the field of protocols, travel and logistics.
Desirable: Experience in the UN with sound knowledge of its rules, regulations, procedures and practices as related to the work.
Skills
Work requires maintaining up to date knowledge on any changes to the standard operating procedures. The incumbent is also expected to maintain computer skills including skills on Global Management System, to the standard of the Organization by self-study or in-house training. Knowledge of WHO Rules, regulations, policies and practices would be an asset.
WHO Competencies
Use of Language Skills
Essential: Expert knowledge of English.
Desirable:
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at ZAR 382,742 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
Build your CV for free. Download in different templates.
Join our happy subscribers