Reception and Office Administration - Pretoria at Fourier Recruitment

Summary

• My client in Pretoria is seeking an energetic person to join their team.  

Description

• Greet and welcome clients as soon as they arrive at the office.
• Direct visitors to the appropriate person and office or training room.
• Answer, screen and forward incoming phone calls (Office phone).
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Manage product order pick-ups.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep inventory of stock.
• Update training calendars and schedule trainings.
• Apply the set-up requirements, food orders, consumable orders and overall administrative requirements per training facilitated.
• Manage education communication to clients and assist the education facilitator as required.
• Receive all visitors to our office.
• Arrange travel and accommodation.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Minimum Requirements

• Proven work experience as a Receptionist, front office representative or similar role.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g. printers)
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organisational skills
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Presentable and friendly.
• High school degree; additional certification in Office Management is a plus

Closing Date:2023-08-24