Receptionist Internship at OUTsurance

Job Description
Purpose

• The internship is a structured work-based program, affording unemployed graduates work experience in our company. The successful applicants will enter into a 12-month fixed term Internship agreement (not an employment contract) with the company and receive a stipend.

Description

• Greeting and assisting all clients, suppliers, courier services, visitors and staff at the reception area
• Answering and screening phone calls, taking detailed messages and following up when necessary
• Electronic and manual diary management of all foyer meetings rooms
• General secretarial duties such as opening/distribution of post, office administration, stationery control
• Handling deliveries from external companies
• Coordinate internal and external communication from reception
• Providing general administrative assistance
• This does not limit the number of responsibilities that might arise as time goes by, thereis an opportunity to grow and learn new things, this means more might be added

Qualifications

• Matric
• Degree or Diploma in Human Resource Development/ Human Resources/ Business Administration and related qualifications
• Take note to qualify for an INSETA Internship program you need to:
• Be a South African citizen
• Not previously part of an internship/learnership with INSETA
• Be between the ages of 18 & 35
• Unemployed in the last 2 months

Requirements:

• Computer Literate
• Enthusiastic in dealing with people in a stressful, deadline orientated environment is essential.

Competencies/Attributes

• Personal drive and a positive attitude.
• Ability to be a self-starter and drives tasks to completion.
• Excellent organisational skills.
• A team player with a flexible approach.
• Calm and professional manner.
• Ability to prioritise and multi-task.
• Strong written and verbal communication skills.
• Excellent attention to detail, including proof reading skills, with the ability to maintain ahigh level of accuracy.
• Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
• Ability to communicate effectively and professionally with difficult clients.