Receptionist at Omnia (Pty) LTD

Overview    

• To provide efficient reception, administrative, and operational support at the Mobeni Site by managing front-office operations, stationery and grocery control, induction coordination, laundry administration, requisition processing, hospitality support, and general business support functions. The role also assists various departments including Production, Customer Service, Procurement, SHEQ, and Planning to ensure smooth daily site operations.

Qualifications    

• Matric 
• Tertiary qualification in Admin advantageous

Experience    

• Previous experience (3 years +) in reception or administrative support
• Computer literacy in Microsoft Office (Word, Excel, Outlook)
• Experience working with ERP systems such as Microsoft Dynamics 365 (D365) will be advantageous

Duties    
Reception & Front Office Administration

• Manage the reception area and provide professional front-desk support
• Welcome and assist visitors, drivers, contractors, suppliers, and employees
• Answer and direct telephone calls and emails promptly and professionally
• Maintain visitor registers and ensure site access procedures are followed
• Coordinate meeting room bookings and general office administration
• Facilitate site inductions for drivers, visitors, contractors, and new employees
• Ensure all induction documentation is completed and filed correctly
• Communicate site safety and compliance requirements clearly

Stationery & Inventory Control

• Issue and receive stationery items for employees and departments
• Maintain accurate stationery stock records and monitor usage levels
• Ensure timely replenishment of stationery supplies
• Conduct regular stock checks and report shortages

Grocery Management

• Issue, receive, and manage grocery stock for the Mobeni Site
• Maintain inventory records and ensure proper storage practices
• Monitor stock levels and communicate replenishment requirements
• Assist with stock reconciliations and reporting

Laundry Coordination

• Assist with the laundry service administration for Production team overalls 
• Coordinate collection and distribution of overalls
• Maintain records of laundry schedules and garment allocations
• Liaise with service providers to ensure timely turnaround

 Production & System Administration Support

• Assist the Production team with creating and processing requisitions on the Microsoft Dynamics 365 (D365) system
• Ensure requisition information is captured accurately and submitted timeously
• Follow up on requisition approvals and provide administrative support to Production where required

 Isometric & Compliance Administration

• Assist with capturing findings on isometric reports and related documentation
• Update records accurately and close out findings where applicable and authorised
• Maintain proper filing and tracking of inspection and compliance documentation
• Support adherence to company SHEQ standards and procedures

 Business Support Functions

• Provide administrative support to the Customer Service Consultant (CSC)
• Support Procurement with documentation, filing, and purchase-related administration
• Assist SHEQ and Planning departments with administrative requirements
• Perform ad hoc administrative and operational duties as required by the business

 Boardroom & Hospitality Support

• Prepare and serve tea, coffee, and refreshments for boardroom meetings, visitors, and guests
• Ensure boardrooms are clean, organised, and prepared before meetings
• Monitor and replenish kitchen and refreshment supplies as required

Job Competencies    

• Good communication and interpersonal skills
• Strong organisational and record-keeping abilities
• Ability to multitask and work under pressure
• Attention to detail and accuracy in stock control and administration
• Ability to work under pressure and meet deadlines
• Experience in inventory or stores administration
• Knowledge of SHEQ procedures and site compliance requirements
•  Professional telephone etiquette and customer service orientation
• Ability to work independently and as part of a team
• Strong administrative and coordination skills
• Communication skills 
• Administrative efficiency 
• Time management 
• Customer Service Orientation 
• Stock and inventory control 
• Problem-solving 
• Team collaboration 
• Attention to detail 
• Planning and coordination 
• Professionalism and confidentiality 

Deadline:25th June,2026