Requisitioning Spot Buyer at Air Liquide

The Requisitioning Spot Buyer (RSB) within the ALLISA & ALLI organization acts as an interface between suppliers and relevant departments on purchasing processes and activities. The incumbent is responsible for the deployment of the category strategies, in accordance with the ALLISA Category Framework, by sourcing, negotiating and buying goods, materials and services to ensure that ALLISA’s operational requirements and business standards are met.

• Purchase Request Handling.  Analyze purchase requisitions, acknowledge purchase requisitions and inform requesters on the lead team.  
• Non-Strategic / Low Value Spot Buy Management.  Ensure the execution of the daily spot buy process, inclusive of negotiation and supplier selection for non strategic purchases, in accordance with defined guidelines, defined strategies and instructions from the category managers/specialists. Launch RFQ to suppliers, create, place and follow-up on purchase orders. Ensure timely delivery through regular communication with suppliers. 
• Purchase Order Management.  Create, place and follow-up on purchase orders. Inform requesters on the Purchase Order status and expected delivery time and date.  Inform Category Managers, Sourcing Specialists, Buyers and Project Procurement Managers on delivery status issues and litigation with suppliers.   
• Procurement Automation Support.  Identify opportunities to increase catalog and contract coverage, build new procurement catalogs for recurring purchases or other purchases that are applicable and communicate with peers on the update of new procurement catalogs.  
• Cost Management and Reporting.  Identify on-going savings opportunities, inclusive of bundling, and inform requisitioning and category managers accordingly.  Ensure optimal cost management in the limit of category (select best offer and negotiate). Report to the Country Head of Procurement on savings and service levels achieved. Arrange and attend period activity meetings with Category Managers and local Procurement Management to discuss spot buys reduction opportunities. 

Stakeholder Management.   Ensure sound stakeholder relationship management by acting as a central point of communication for all requester Procurement - related queries.

Educational requirements

• Bachelor in Engineering OR equivalent procurement professional qualification, e.g. CIPS

Experience

• A minimum of  three (5 - 7) years experience in Procurement, Sales, Admin and Customer Support 

Knowledge and Know-how specific to the job

• Must have a strong knowledge and understanding of Project Management methodology and principles
• Must have a strong knowledge and understanding of Procurement organization, processes and tools and  Performance and Process Management
• Must have a strong knowledge and understanding of Negotiations and Contract Management
• Must have a sound knowledge and understanding of ERP Procurement solutions, Navision and Google suite of products  

COMPETENCIES

• Business, Service and Customer-orientated
• Influential Leadership skills
• Drives accountability and high performance
• Analytical thinking and the ability to prioritize
• Ability to adapt to different situations, to prioritize and to multitask
• Ability to coach and to transfer knowledge to others.
• Takes or initiates action to address an issue or prevent a problem in a timely manner
• Remains calm and efficient in conflict or crisis situations, resolves problems efficiently
• Ability to engage people through communication and to develop long-term relationships of trust with all stakeholders
• Fluent in English (French is advantageous)