Retail Account Controller at TotalEnergies

Candidate Profile

• A tertiary qualification: Bachelor degree in Finance or related field (Compulsory)
• Business Management / Accounting / Finance or equivalent extensive experience in this field 3 to 4 years related experience required.

Experience required

• Financial accounting / reconciliation experience (2 years minimum); Understanding of Retail business processes (working knowledge); Knowledge of TotalEnergies policies and procedures; Microsoft products especially MS Excel (Intermediate to Advance); SAP SD, G&S & FI modules (working knowledge); understanding legal agreements and initiating resulting instructions; Analytical ability and Interpersonal skills; communication skills (written & verbal); Attention to details; Planning and organising; customer service excellence orientations; time management; ability to work under pressure and meet deadlines; Integrity, company commitment, flexibility and self-development; work across the structure of the company; feedback and follow up skis; Financial management  

Activities

Wetstock

• Ensure all RAS schedule elements are allocated correctly to either Total or dealer as per the DOE annual publication.                                                         
• Ensure retail sites charged Wetstock rental in accordance with the signed CM6 by RMS, SMD and RAS schedule signed by the dealer.
• Ensure all changes published by the Department of Energy for the RAS schedules in December are updated accurately and communicated to relevant stakeholders before billing. Ensure that all rentals are created on SAP and RAMS according to approved CM6 & RAS schedule information received.            
• Balancing, calculate, reconciliation of accounts to resolve dealers, TM and RSM queries.                                               
• Ensure all CM6 received from sales personnel are properly authorised, accurately processed and properly filed for safekeeping
• Ensure all calculations and final results are published on the dealer website.
• Ensure sites that needs to billed are billed in pursuit of 100% billing.                                                                                                                

SFS Billing

• Ensure all annual escalations are effected correctly, on time and properly communicated to all stakeholders.
• Ensure all billings are properly authorised, processed using the agreed rate and billed timely.
• Ensure all changes/amendment to the dealers and rates are properly authorised by RSM via a CM6 form.
• Ensure all changes/amendment are updated on Harmonie and RAMS.
• Ensure all sites with SFS offering i.e. Branded/non branded shop, food, Coffee, QSR and Oasis are billed to achieve 100% billing
• Ensure regular reconciliation between sites billed and the site billable as per ESO system report.

Fixed billings

• Ensure all sites with ATM, carwash, workshop & space rentals are billed.
• Ensure annual agreements are in place on SAP and have been processed accurately.
• Ensure all annual escalations are properly authorised by relevant stakeholders and communicated to all parties involved.

SOC Fees

• Maintain a register of all sites/dealers that qualifies for the SOC fees.
• Ensure all sites/dealers are only those that were involved on the inception of the model. Any site that had a dealer change since inception should not be on the model.
• Ensure all payments to sites/dealers on the model are authorised, accurately and timely paid/billed for the SOC Fee.

PO Creations

• Ensure all quotes received from HSEQ (Environmental), Retail IS & Projects and Business Support are processed timely and accurately to create a purchase requisition.
• Ensure all purchase requisition created are followed up right through to the creation of the purchase order.
• Ensure all purchase order created by you are followed up and good receipted upon receipt of the tax invoice.
• Ensure there are no long outstanding purchase order for Retail Business Support.

Data Retention

• Ensure all data soft and hard copies are retained for audit, legislative and group requirements.

HSEQ

• Constant adherence and compliance to the company HSEQ and security standards by ensuring correct Limits Of Authority are adhered too and to ensure a high level of accuracy when processing financial documentation.

Accruals

• Ensure accurate and complete monthly accruals are done for your area and are forwarded to senior management for approval.