Retail Optimiser - JHB at TotalEnergies

Candidate Profile

• Bachelor’s Degree, or equivalent National Higher Diploma in Accounting / Economics / Analytics / Mathematics / Statistics / Information Systems
• 4 to 5 Years of experience within the Retail environment is advantageous
• Technical knowledge or skills required: Experience in SAP modules SD and FICO, Advanced Microsoft Excel. Exposure to service station forecourt operating systems will be an advantage (ESO), Proven computer proficiency and data management capabilities
• Proven experience in Business- and Financial analysis with the ability to analyse large data sets to identify areas for optimisation
• Experience and understanding of the dealer network; Experience in dealing with specialist staff and support functions to achieve business outcomes
• Transversal experience in network management (preferably including experience as part of the commercial team and / or network financial control)
• Complete understanding of the various service stations management modes
• Vertical & transversal communication capacity

Activities

HSSE

To effectively manage and minimise HSE risk within area of responsibility by ensuring:

• Compliance with all HSE Policies, rules, guideline and legal requirements
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies that HSE competency requirements are identified & enforced within area of responsibility

OPTIMISER

THE OPTIMIZER CHECKS AND PROFESSIONALIZES DATA

• Setting up a database with all information about the station
• Collecting, centralizing & checking all data reliability (Financial data in particular)
• Establishing a clear process to catch all station information
• Ensuring the optimization tools are relevant, standard and up to date

THE OPTIMIZER DEFINES THE STATION’S MODELS TO BE CONFORM WITH THE EVOLUTION OF COSTS AND RESULTS

• Creating a station segmentation depending on their level of activity
• Modelling the levels of costs and results based on benchmark and archives
• Changing and evolving the station models
• Suggesting change in business model of a station (eg. changing a CO in DO model…)

THE OPTIMIZER STUDIES THE ECONOMIC ASPECTS OF CONTRACTS PROPOSED BY THE TM AND ENSURES THEIR COMPLIANCE WITH BUSINESS MODEL RULES

• Ensuring the forecast P&L are drawn up by the TM for each CO station
• Studying the economic aspects of P&L proposed by the TM and ensuring their compliance with models
• Ensuring that the proposed economic conditions are in line with regulations in force
• Controlling for each station the financing plan (loan, guarantee)
• Controlling the Working Capital Requirement necessary to operate for each station
• Controlling for each station the level of profitability for Total and for the Dealer
• Controlling configuration of the ERP in order to guarantee performance of contracts

THE OPTIMIZER MASTERS AND PREVENTS FINANCIAL RISKS BY EXAMINING AND VERIFYING THE FINANCIAL SITUATION AND ANALYSIS OF ECONOMIC AND SALES PERFORMANCE CONDUCTED BY THE TM

• Ensuring the real P&L are analysed monthly by the TM for each station
• Analysing the gap between the forecast P&L and the real P&L and suggesting action plans
• Ensuring consistent processing of financial analysis
• Suggesting the amount of economic aids to be paid out or to be recovered
• Suggesting to renegotiate the economic aspects of contract
• Giving his opinion on the continuation of contractual relations with the dealer
• Analyses monthly the financial situation and monitors financial risk for each dealer
• Attending the credit committee to provide insight on dealer risk

THE OPTIMIZER CHALLENGES IN-STATION SPENDING IN ORDER TO ENSURE THE LEVEL OF RENT (OR REBATE) IS FINANCIALLY ADVANTAGEOUS

• Analysing the monthly indicators for stations (fuel volumes, SFS sales and margin, WCR, cash)
• Suggesting cost reduction plans
• Suggesting action plans to develop turnover
• Ensuring conversion of cost reductions and development of turnover into rents billable to dealers

THE OPTIMIZER CARRIES OUT OPPORTUNITY STUDIES TO IMPLEMENT NEW STATION CONCEPTS (FOOD, SHOP…) AND ENSURES THEIR PROFITABILITY

• Analysing the profitability of investments to be made in stations (pre and post investment)
• Modelling concepts to ensure fair distribution of income between Total and the Dealer
• Conducting all types of research helpful in optimizing the level of income for the affiliate

THE OPTIMIZER ENSURES OPTIMIZATION / REPORTING TOOLS ARE MAINTAINED AND PROVIDES TRAINING FOR OPERATIONAL STAFF

• Ensuring the Optimization tools (TEMPO) are relevant, standard and up to date:
• NCA : Network Contribution Account on SAP
• TEMPO : Constitution of P&L and Financial situation
• SALSA RETAIL
• Implementing in the tools the models and their changes
• Providing coaching for TM with the methodology of P&L, Financial situation, and Financial analysis of real P&L
• Ensuring Territory Managers properly understand the economic models proposed, especially for the SFS concepts
• Conducting regular visits with the Territory Managers in order to understand the commercial approach
• Taking part in Network meetings to present the changes in the models and in the tools and to share feedbacks
• Taking part in the Territory Managers’ business reviews

THE OPTIMIZER MONITORS PERFORMANCE INDICATORS AND REPORTING RELIABILITY

• Ensuring that the Network Contribution Account is available for each station
• Controlling the reliability of the NCA and ensures consistency of data for each the NCA sections
• Analysing monthly the NCA for global Network and for each business models
• Analysing monthly the network KPI
• Adjust prices of the stations in order to optimise the volume/margin ratio of the fuels using the pricing software
• Monitor macroeconomic indicators and budget progress as a team and participate in the decision on price movements at national level
• Benchmarking stations

PRICER

SETTING THE PRICES OF FUELS DISTRIBUTED IN TOTALENERGIES SERVICE STATIONS:

COMPETITIVE INTELLIGENCE

• Analyze daily the evolution of the competitive environment of the stations in its sector to adjust prices
• Ensures competitive intelligence in order to anticipate the effects of competition on the activity of the sector and to guarantee reactivity

FIELD FOLLOW-UP

• Raise awareness and support the Sales team in order to ensure the best operational monitoring of competitors, prices, volumes and margins of each station
• Draw up summary reports on the evolution of the stations

STUDIES AND STRATEGY

• Prepare and present various economic studies in relation to fuel prices or stations: competition, volumes, price repositioning, etc.