Rotables Coordinator (North West) at Tharisa

Role Context

• Adhere to and maintain high safety, health, environmental, and quality standards.
• Review and optimise the management of Rotable components and costs, improving Rotable availability and meeting the KPIs set out by the business.
• Track and report on all Outwork and Rotables off-site, ensuring full audit traceability with no items outstanding for more than three months.
• Ensure all Purchase Orders are expedited within the OTIF 95% KPI.
• Process Purchase Orders within the permissible cycle times as set out in the KPI, not exceeding three days.
• Always maintain good corporate governance and ethical standards.
• Compile management reports for Outwork and Rotables.
• Provide input regarding the implementation of Service Level Agreements for Rotable parts, including Scope of Works and Repair specifications.
• Conduct supplier verification audits periodically.
• Assist in the absence of the QA Officer and designated procurement personnel.
• Issue, monitor, report, and close out all Non-Conformances (NCRs).
• Take ownership of the Designated Rotatable Areas, including items in the Salvage Yard.
• Determine resource needs within your area of responsibility to achieve individual role outcomes.
• Request the necessary assets and resources to fulfil work duties and attain quality work outputs.
• Use assets and resources optimally within your area of responsibility.
• Monitor and control all storage and safety requirements related to quality assurance documents by developing, implementing, and maintaining a comprehensive filing system (both hard and soft copies) to ensure all records can be located and reviewed as required.
• Engage with all relevant departments on issues within your area of specialisation, as directed by the manager.
• Communicate with internal and/or external stakeholders, where required, to achieve work objectives and maintain relationships.
• Develop and maintain relationships with external suppliers of Tharisa Minerals (TM) by negotiating and implementing fair pricing for services and repairs, fostering fairness and mutual respect between suppliers and TM.
• Monitor supplier performance against agreed contractual terms and conditions, from a quality and delivery perspective, identifying any risks to quality and efficiency, and ensuring the most appropriate supplier is appointed to best support TM's operational requirements.
• Monitor supplier safety file compliance and vendor compliance,
• Review and update rotable practices within Tharisa Minerals (TM) by identifying procedural inefficiencies and recommending changes to enhance the turnaround time for repairs on equipment and materials, minimising equipment downtime.
• Manage the logistical requirements for rotable equipment repairs, ensuring suppliers are pre-approved for specific services related to the repair of various types of equipment.
• Upskill suppliers proactively on TM's quality and procurement requirements by clearly communicating organisational requirements, establishing mutually agreed-upon turnaround times for repairs, and enforcing contractual obligations between TM and its suppliers.
• Liaise between contractors, suppliers, and the procurement department to create a smooth end-to-end process, from quotation to payment and service delivery, to minimise downtime on mining equipment and associated operations, ultimately leading to improved efficiency and cost savings for the organisation.
• Review and update rotable practices in accordance with new or changing environmental policies, standards, regulations, and laws by staying abreast of changes in the respective environment to ensure TM remains compliant and avoids unnecessary risks and exposure to fines and other liabilities.
• Develop and implement comprehensive vetting procedures for suppliers and contractors, specifically within the quality assurance environment, to ensure unsuitable suppliers are excluded before final shortlisting, minimising time delays due to contractor and supplier non-conformance or non-compliance with organisational requirements.
• Monitor the functionality of critical equipment and instruments by regularly inspecting their operating capacity, identifying any delays or shortages in output, and taking steps to ensure all equipment and instruments are working optimally.
• Identify quality issues from both materials and process perspectives by scrutinising materials and processes, identifying inaccuracies, misalignments, and inefficiencies, and developing recommendations for corrections.
• Identify failure trends across various materials and forms of equipment by conducting investigations and analyses of incidents and recommending ways to prevent similar situations in the future.
• Develop and maintain quality assurance inspection and check sheets for various forms of equipment on the mine, ensuring all equipment is in optimal working condition before use, including but not limited to supplier verification audits.

Requirements

Qualifications:

• Matric /Grade 12 (NQF4)
• Higher Certificate in Purchasing & Material Management (NQF Level 5)
• Related Diploma/Degree in Supply Chain & Logistics will be advantageous

Job specific experience:

• 4-6 years of relevant experience in the Supply Chain function in the mining environment.