Sales Administrator - Fourways at Pam Golding Properties

Main Purpose of the Job

• The Sales Administrator will provide administrative support to the various parties to the sales transaction during the pre – sales and after-sales process, from signature of the offer to purchase to registration of the property and the receipt and processing of commission payments. 

This includes but is not limited to –

• Obtaining, collating and uploading supporting documentation,
• Checking, confirming and verifying information, screening of clients
• Uploading the sale onto Alchemy, Initiating and instructing processes, and
• Communicating, noting and reporting on the progress of the sale on Alchemy.

Key Responsibilities
 

• Receive OTP’s and ensure that captured on Alchemy and note any suspensive conditions if any on the OTP.
• Ensure all FICA documentation are in place and that they are uploaded on Alchemy complete and that these documents are uploaded onto Alchemy
• Ensuring that all transactions are FICA compliant with regards to Pam Golding RMCP process’s
• Check the screening on all parties and that is corresponds with the FICA Questionnaires supplied by the parties
• Ensure that agents understand and are trained on the RMCP process.
• Prepare and send letters to the conveyancing attorney, buyer and seller attaching a copy of the offer to purchase, mandatory disclosure document, annexure and addendums
• Follow up with all relevant parties regarding suspensive conditions on the sale.
• Providing reports to branch management on the progress of the sales administration process on a weekly basis or as and when requested.
• Liaising with all parties in the sales process in respect of amendments, cancellations or whatever matters that may arise before a sale lodges.
• Once all suspensive conditions are met ; ensure that all sales are captured on alchemy as well as ensuring that all relevant documentation is sent to the conveyancing attorneys.
• Ensure that sales input forms are completed with accurate commission splits
• Track and allocate all commissions received once registration process is completed and report to branch manager on expected banking.
• Communicate with head office finance on commissions received and processing of payments.
• Any other general office administration as may be required by the branch manager.

Key Competencies

• Able to work independently, 
• Strong attention to detail
• Good time management and able to work towards deadlines
• Strong communicator as will be dealing with internal and external clients involved in the sales process.
• Methodical thinkers, that can follow processes and instructions

Education & Experience

• 4 - 5 years working as administrator in Conveyancing department either in real estate company or law firm
• Minimum Matric Certificate, Secretarial or Business Administration Diploma advantageous
• Skilled on MS Excel and creating reports therein