Sales Administrator - Port Elizabeth at Fidelity Services Group

MAIN PURPOSE OF JOB:

• To ensure effective completion of all administration duties pertaining the sales department.

QUALIFICATION & EXPERIENCE:

• Minimum Grade 12
• Minimum 3 - 5 years Administration Experience.

JOB REQUIREMENTS & OTHER ATTRIBUTES:

• Computer Literacy Excel (advanced level), MS Word, Outlook, PowerPoint.

DUTIES:

• Assist Sales Management and Consultants with daily admin duties
• Responsible for completion of department orders
• Administer paperwork for all new starters and terminations within the sales department.
• Drafting monthly target letters for Sales Consultants & Managers.
• Responsible for drafting insurance letters if and when required
• Liaise with Sales Representatives on all installation requests
• Responsible for calendar bookings for Sales Consultants
• Liaise with suppliers on a regular basis
• Assist Sales Consultants with pro-forma invoices
• Prepare the monthly certificates for the top Sales Consultants for sales month end meetings
• Responsible for all administration pertaining to staff leads before submitting to payroll for processing
• Responsible for administration and payment processes for yellow book leads received from private installers & estate agents
• Responsible for completing cheque requisitions for payment
• Capture sales queries on listener.
• Send SMS’s to sales staff as and when required by sales management
• Draw up regional Open Leads reports and report on the weekly meetings
• Create Manpower’s for the following: terminations / new employees
• Assist EC branch administrators for reports and pulling of data for branch reports.

INCUMBENT:

• INTERNAL CLIENTS: Sales Department
• Technical Department

EXTERNAL CLIENTS:

• FADT Clients

COMPETENCIES (TECHNICAL & BEHAVIOURAL)

• Accuracy
• Listening
• Time management
• Planning
• Organising
• Integrity and Trust
• Accuracy