Secretariat- Executive Structures at Department of Small Business Development

REQUIREMENTS :

• An undergraduate qualification (NQF 7) in Public Administration, Office Administration /Management, Business Administration, or a related field, as recognised by SAQA.
• 4 years of administrative experience in the public / private sector environment, preferably working with Top Management. A postgraduate qualification in a related field will be an added advantage. Computer literacy (MS Office Packages and Microsoft Teams). 

DUTIES :

• Provide Secretariat and Governance Support Services inclusive of but not limited to providing secretariat support to departmental executive structures such as Min EXCO, EXCO and Extended EXCO, ensuring governance processes of the executive structures align with departmental policies, prescripts and approved procedures etc.
• Provide meeting coordination and administration services. Provide minutes, resolutions and action tracking services by taking accurate minutes during meetings and drafting minutes for review and approval. Maintain orderly, accurate and secure electronic and physical records of agendas, minutes, resolutions, and supporting documentation in line with information management and records management policies.
• Capture and maintain relevant data, including dates of decisions, assigned actions and completion dates, assist in producing routine reports and dashboards, such as average turnaround time for implementation of decisions and frequency of meetings held versus planned. Communicate action items and deadlines to responsible officials. Draft general correspondence such as response letters, emails, status reports and submissions and serve as a coordination point between the Executive Support unit, committee members, and Departmental officials.