Secretary: Corporate Secretariat at IDC

Qualification and Experience

Qualification 

• Secretarial Diploma or relevant Certificate in Administration

Experience 

• 2 to 5 years proven Secretarial and Administration experience.

The following computer skills and knowledge of office software packages are essential:

• MS Word; PowerPoint; Excel; Outlook
• Knowledge of SAP will be an added advantage

Roles and Responsibilities

Financial / Shareholder Returns

• Process the department’s expenditure and / or invoices

Internal / Operational Processes

• Provide secretarial support and general administrative function to the Head and team members, including transactions pipeline administration (SAP based)
• Receive, direct and relay telephone messages and follow up with team members to ensure that it has been actioned
• Provide general administration work including typing, reports, presentation slides, scheduling appointments and collating minutes
• Arrange and manage meetings or events and supporting logistics
• Assist in minutes taking and delivery of finalised document
• Manage the Head’s diary
• Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and the SharePoint
• Making travel arrangements and processing claims for the Head and team members (as required)
• Facilitate maintenance of office equipment
• Requisition of stationery
• Facilitate the on boarding of new staff members joining the team
• Maintain an updated contact list for the department
• Provide administrative support in order to optimize workflow procedures in the office.

Customer Focus & Stakeholder Management

• Provide professional secretarial support
• Provide an efficient customer service to both internal and external customers
  Learning, Leadership & People Growth
• Manage own development to enhance own competencies
• Participate in knowledge sharing in the team