Secretary - (K Band) at Rand Water

Job Advert Summary    

Provide a professional, confidential, and personal secretarial and administration service to the Head: Integration, Monitoring and Evaluation and ensure the smooth running of the Integration, Monitoring and Evaluation activities, including the following activities: Secretariat and administration services, Accuracy, and speed, Typing skills, Administrative refinement skills, Confidentiality, Integrity and loyalty.

Minimum Requirements    

• Matric or equivalent with a secretarial/administration/office management diploma
• An advanced secretarial diploma or a recognized qualification in public relations will serve as an added advantage
• 5-10 years of Senior Secretarial / Personnel Assistant experience
• A valid code EB driver’s license and the ability to pass Rand Water’s K53 test
• Experience in working with the National Departments and LocaI Government.
• Knowledge of Microsoft office.
• Experience in working with the National Departments and LocaI Government.
• Good computer skills

Primary Duties    

• Handle administrative tasks and correspondence i.e., letters and memos, as delegated and requested by the Head: IME. Follow up on outstanding issues on behalf of the H: IME. Pass on messages and task requests as instructed, to the relevant personnel.
• Obtain approval signature from the H: IME on relevant documentation and forward to the originator.
• Set up and/or receive appointments, meetings, and function dates on behalf of the H: IME.
• Ensure the smooth running of IME’s administration work i.e., correspondence and general office admin
• Support H: IME staff in meeting agreed requirements
• Provide secretariat, general and technical administration services to meet the needs associated with the integration, monitoring and evaluation function in BWS

Knowledge    

• Computer Literacy in MS Office is essential with an emphasis on Word, Excel, PowerPoint and Outlook
• Knowledge of SAP will be an advantage
• Typing
• Dictaphone
• Accurate Minute Taking
• Filing / Record Keeping
• Interpersonal Skills
• Attention to detail
• Telephone etiquette
• Excellent administrative skills i.e., planning
• Good written and verbal communication skills
• Good organisational skills
• Initiative
• Ability to work under pressure to tight deadlines

Skills    

• The ability to produce good quality reports and minutes timeously.
• Good Interpersonal skills.
• Excellent co-ordination and facilitation skills, to work effectively in a multi- disciplinary sector and with various stakeholders.

Attitude    

• Customer orientation
• Highly motivated and high energy levels
•  Always maintain confidentiality