Secretary to the General Manager at Vhembe District Municipality

Requirements:

• Grade 12.
• Secretarial Diploma/ National Diploma in Office Management/ Management
• Assistant or equivalent
• Computer Literacy in Ms, Word, Outlook, PowerPoint and Excel
• Good Communication Skills
• Listening Skills
• Ability to work unsupervised and under pressure
• Excellent interpersonal skills and etiquette
• 1-2 Years relevant experience

Key Performance Areas:

• Provide visitors relevant information that they require from the department.
• Manage the Diary of the General Manager and his / her delegates.
• Prepare weekly diary plans for the General Manager.
• Arrange transport and make bookings for accommodation for the General Manager of the department.
• Receive and make calls, while in constant consultation with the General
• Manager as to prevent clashing of appointments.
• Receive important documents on behalf of the General Manager and channel it accordingly.
• File documents in the office of the General Manager, and submit relevant documents to registry for filling.
• Collect and consolidate information from different departments as required by the General Manager.
• Gather information on portfolio of evidence, attaching proof and submit to General Manager.
• Controlling access to the office of the General Manager.
• Support the department with administration.
• Arrange departmental and external meeting for General Manager, advising of date, time and venue.
• Arrange venue and refreshment for the meetings.
• Print required documents as per the agenda.
• Prepare minutes and notifications of meetings using word processing application.
• Record and update registers of attendees to the departmental and stakeholders meetings.
• Reminding of dates and times for meetings and deadlines to the General Manager
• Preparation of file containing relevant documents for meeting purpose
• Take minutes and distribution of the minutes of the meetings
• Serve refreshments during specific meetings
• Prepare venue for meetings before and after