Senior Admin and Logistics Controller at Omnia (Pty) LTD

Qualifications

• Matric / Grade 12 
• Diploma or degree in Business Administration, Supply Chain Management, Finance, Accounting or related field

Experience

• 2 – 5 Years’ experience in logistics, finance, or administration (preferably in a trading, logistics or agricultural commodities business).

Duties

 Administrative Management: 

• Maintain comprehensive records of transactions, shipments, and regulatory documentation.
• Prepare and manage shipping documentation (invoices, bills of lading, packing lists, certificates of origin, etc.).
• Ensure the timely and accurate filing and archiving of all trade-related paperwork.

Financial Administration

•  Manage creditor and debtor accounts, including reporting
• Ensure timely payment to suppliers and prompt collection from customers
• Work closely with internal teams to process and manage purchase orders, invoices, and delivery schedules, ensuring smooth and efficient documentation flow
• Oversee opening and maintenance of supplier and customer accounts in coordination with finance
• Assist with cash flow planning, invoice verification, and cost analysis related

Logistics & Supply Chain Coordination:

• Coordinate all shipping and freight logistics for both local and international movements of fertiliser products.
• Liaise with freight forwarders, shipping agents, and warehouses to ensure timely, cost-effective delivery and unloading.
• Coordinate closely with the port operations team to monitor stock availability, bagging schedules, and cargo readiness for dispatch.
• Serve as the key link between customers, the port team, and the logistics department to ensure clear communication and smooth execution of delivery schedules.
• Manage and coordinate customer collections at the warehouse, ensuring appropriate documentation, scheduling, and communication are in place for efficient pick-up.
• Track and monitor shipments in transit, updating relevant stakeholders on progress, delays, or changes.
• Ensure all logistics activities are compliant with import/export regulations and customs clearance requirements.
• Monitor and track shipments to ensure accurate and on-time arrivals.
• Maintain up-to-date knowledge of customs procedures, import duties, and documentation standards.

Systems & Reporting

• Maintain accurate records and costings in ERP
• Generate regular reports BU performance, and account statuses
• Support audits and internal reviews with relevant documentation and data
• Identify and escalate potential compliance risks or financial discrepancies

Process Improvement:

• Identify areas of improvement in cost management, inventory control, and documentation processes
• Recommend and implement solutions to enhance efficiency, minimize discrepancies, and reduce costs

General support

• Provide administrative and operational support to the commercial team
• Assist in the preparation of Minutes of meetings for staff meetings
• Assist with cross functional activities when team members are away on leave or or in meetings
• Ensuring general housekeeping of administrative office duties
• Support Senior Manager: trading and Business development with the annual budget and forecast