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The DOD has a number of Services and Divisions: the Services are the SA Army, SA Air Force, SA Navy and SA Military Health Service. There are also a number of Divisions responsible for HR, Supply Chain Management, Finances and Command and Management Information Systems (CMIS).
REQUIREMENTS :
Grade 12 (NQF Level 4) or equivalent, experience in records will be an advantage.
Special Requirements/Skills Needed: Must be computer literate. Ability to communicate effectively in English (written and verbal). Knowledge of all required policies and procedures wrt records and filling. Analytical and innovative thinking ability as well as problem solving skills. High level of reliability. Ability to do research and analyses documents and situations.
DUTIES :
Receiving and dispatching of mail/documents. The ability to render Record Management services independently and receiving of the signal from signal section. Keep strict control of all files within the registry as well as preparation, opening of new files according to the implementation of the new up to date filling system of the SANDF, and the maintenance of files currently being circulated. You must ensure that the secret and top secret are locked away in the safe at all times. All classified incoming and outgoing documents are to be written in the relevant registers as well as DD1054 of outgoing documents must be indicated in your incoming register. All classified files, secret and top secret documents are to be sealed in an envelope and hand delivered to the relevant individuals. Filing of all incoming documents on the files. Allocating numbers to each documents page, doing cross-reference where applicable. Competing of control cards and distribution of the files asap. Daily preparation of classified documents for distribution with a properly filled out DD1054 attached. Ensure that your office is out of bounds to all except of OC, 2IC, RAM, Mil Sec, Off and Record Management Manager.
ENQUIRIES :
APPLICATIONS :
Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.
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