Senior Administration Officer (One Year Contract) at Gauteng Department of Co-Operative Governance and Traditional Affairs

Requirements :

• Matric plus NQF level 6 in Office Management/ Public Administration/Management/Secretarial.
• Coupled with a minimum of 3-5 years’ experience in Secretariat Services, Administration, Secretarial or Executive Support.

Duties :

• Provide Secretariat Support to the Office of the HOD: Coordinate and provide secretariat services for meetings chaired by the HOD, prepare and distribute agendas, minutes, and meeting documentation, follow up on resolutions and action items arising from meetings.
• Provide Executive Administrative Support to the Office of the HOD: Manage correspondence, including incoming and outgoing mail, memos, and reports, maintain filing systems (physical and electronic) to ensure easy retrieval of information, handle confidential and sensitive documents with discretion.
• Coordinate Office Operations and Logistics: Arrange meetings, appointments, and official engagements for the HOD, coordinate travel, accommodation, and logistical arrangements, ensure office equipment and supplies are available and maintained.
• Support Planning, Reporting, and Information Management: Assist in the consolidation and submission of reports, plans, and other official documents, maintain databases and registers relevant to the Office of the HOD, track deadlines and ensure compliance with departmental reporting requirements.
• Provide Stakeholder Liaison and Communication Support: Serve as a contact point for internal and external stakeholders, draft and format official correspondence, reports, and presentations, Ensure effective communication flow within the Office of the HOD.