Senior Administrative Assistant (Half-Day Position) N000114 -Readvertisement at North West University

Job description

PURPOSE OF THE POSITION

• The Senior Administrative Assistant provides administrative and operational support to the Technology Transfer and Innovation support office to ensure the efficient day to day operational processes. The incumbent plays a key role in enabling smooth office operations, supporting internal processes, and facilitating communication with researchers, external partners and stakeholders.

KEY RESPONSIBILITIES:
Administrative and Logistical Support

• Responsible for car bookings.
• Responsible for booking accommodation and travel arrangements.
• Responsible for meeting administration and distribution of applicable documentation.
• Assist with events arrangements.
• Update leave tracker.
• Follow processes established by the office.
• Manage inventories by balancing levels and alerting for needed orders.
• Replenish office consumables.
• Ensure storerooms are neat and organised.
• Assist with asset list and numbering of assets in the office.

Financial and Procurement Administration

• Process purchase requisitions, payments and financial documentation in alignment with NWU financial policies.

Records Management

• Maintain organised digital and physical filing system.

Ad hoc

• Perform ad hoc tasks as assigned by direct line manager or Chief Director for general functioning of the office.

OHS

• Adherence to OHS protocols.

Minimum requirements

• A diploma or equivalent in Administration, Business Management or related fields (NQF level 6).
• A minimum of two (2) years’ experience in a secretarial or administrative environment.

ADDED ADVANTAGE & PREFERENCE:

• A minimum of two (2) years’ experience in Higher Education sector – support environment.
• A minimum of two (2) years’ financial administration experience.
• A minimum of two (2) years’ records management experience.

KEY FUNCTIONAL/TECHNICAL COMPETENCIES:

• Computer skills: Confident and efficient in using a range of software packages, including MS Office (Word, Excel and PowerPoint, Outlook and
  Teams).
• Financial administration: Perform transactions accurately.
• Ability to prioritise ongoing administrative tasks and have excellent time management skills.
• Accuracy and attention to detail to deliver quality work.

KEY BEHAVIOURAL COMPETENCIES:

• Professional demeaner and service-oriented approach.
• Integrity, reliability and confidentiality.
• Good interpersonal and communication skills (oral and written).

CLOSING DATE: 17 February 2026