Senior Administrative Assistant P003195 (Readvertisement) at North West University

Job description
KEY RESPONSIBILITIES

• General event administration
• Financial administration
• Participant administration
• Quality management
• Project administration
• Correspondence and records management

Minimum requirements

• Advanced Certificate (NQF5) in Business Administration.
• Two (2) years of experience in an administrative related environment. 

KEY FUNCTIONAL/ TECHNICAL COMPETENCIES: 

• Microsoft Office Proficiency: Advanced skills in Microsoft Office Suite, with a focus on Excel and PowerPoint, for data analysis, reporting, and presentation.
• Communication: Strong written and verbal communication skills to effectively convey information, instructions, and ideas.
• Time Management and Organisation: Excellent time management, organisational, and prioritisation skills to manage multiple tasks efficiently and meet deadlines.
• Attention to Detail: Keen attention to detail and a commitment to accuracy in completing tasks and documentation.
• Work under Pressure: Ability to work effectively under pressure and with minimal supervision, maintaining composure and delivering quality results.
• Project Management: Demonstrated ability to multitask and handle multiple projects simultaneously, including planning, execution, and evaluation.
• Short Course Administration: Familiarity with short course administration and event management in a tertiary education setting, including scheduling, logistics, and participant communication.
• Student Administration: Understanding of student administration and record-keeping in a tertiary education setting, including enrolment processes, academic records, and compliance.
• Learning Management Systems and Student Information Systems: Knowledge of learning management systems and student information systems to effectively navigate and utilize digital platforms for education and data management. 

KEY BEHAVIOURAL COMPETENCIES: 

• Adaptability: Ability to adapt to changing circumstances, workloads, and priorities in a dynamic environment.
• Problem-Solving: Strong problem-solving skills to identify issues, evaluate solutions, and make sound decisions.
• Teamwork: Collaboration and teamwork skills to work effectively with cross-functional teams, colleagues, and external partners.
• Customer Focus: A customer-oriented approach with a focus on meeting client needs, ensuring satisfaction, and identifying opportunities for improvement.
• Resilience: Resilience in the face of high-pressure situations, with the ability to stay focused and maintain performance under stress.
• Innovation: A proactive approach to fostering innovation and finding creative solutions to challenges.
• Attention to Quality: A commitment to maintaining high standards of quality and accuracy in all tasks and deliverables.
• Time Management: Effective time management skills to meet deadlines and handle multiple tasks efficiently.
• Communication: Clear and concise communication, both written and verbal, to convey information effectively and build positive working relationships.
• Professionalism: Professional and ethical conduct, ensuring compliance with all relevant Regulations and standards.