Senior Administrative Officer at Department of Higher Education and Training

REQUIREMENTS :

• An appropriate Bachelor’s Degree/National Diploma (NQF Level 6) in office administration or related qualification. A minimum of two (2) years’ relevant experience in rendering support services to Senior Management.
• Good knowledge and understanding of the Public Finance Management Act (PFMA) and the relevant legislation/policies/prescripts and procedures in government. Excellent knowledge of and extensive experience in financial management, office administration, risk management, procurement processes and report writing is required.
• Ability to develop and maintain positive relationships with stakeholders, both internal and external. Demonstrated knowledge and understanding of Social Inclusion and Equity in the Post-School Education and Training System. 

DUTIES :

• Perform financial administration duties including consolidating monthly cash flow statements for the Directorate and developing reports, coordinating the MTEF processes for the Directorate, and providing support in recording and monitoring the Directorate’s projects and spending.
• Rendering office administration support to the Directorate including developing and maintaining a records management and tracing system for the Directorate, managing electronic and manual record keeping systems for the Directorate, providing support to the Directorate in producing reports, and keeping track of decisions in the Directorate and Chief Directorate and verifying the implementation of decisions which were taken.
• Coordinating supply chain and procurement processes for the Directorate including supporting the timeous payments of invoices to suppliers, and coordinating travel arrangements for the Directorate.
• Demonstrate knowledge and have a good understanding of Social Inclusion and Equity in the Post-School Education and Training System, do research, analyse data and write reports on Social Inclusion and Equity issues. Organise, present and conduct workshops on Social Inclusion and Equity issues and prepare workshop reports.
• Manage assets for the Directorate including all procured assets according to the asset management policy and manage resources of the Directorate effectively and efficiently. Persons with disabilities are encouraged to apply.