Senior Administrator - Transfer Agency at Apex Group

Description

• The primary responsibility of the Accounting and Reconciliations Senior Administrator is to reconcile and manage the unit trust fund , Hedge and Offshore Fund accounts within Funds Services. The individual will be required to reconcile the investor and fund transactions; bank reconciliation and fund units efficiently, accurately and within daily deadlines; as well as setting up and ensuring checklists and standards are adhered to.

Job specification  

• Maintain daily Bank Reconciliations;
• Maintain Daily Stock Reconciliations;
• Prepare daily repurchase/commission/income distribution payment reconciliations
• Investor payments and collections – including manual payments
• Adhering to strict turnaround times in respect of queries reported to clients;
• Investigate and provide feedback on all reconciliation items – bank, stock, commission, etc.
• Achieving deliverables against agreed deadlines and managing of expectations with clients;
• Follow-up and ensure that client queries and any reconciliation items are resolved timeously and efficiently;
• Ensuring that daily, monthly and quarterly checklists are completed within the SLA and signed off;
• Provide input and assistance on accounting-related projects;
• Set-up of new fund and client GL, Bank Reconniliation and testing
• Work directly with the fund accounting team to ensure the correct application of distributions and timelines;
• Handling ad hoc requests and requirements;
• Flexibility to work non-standard working hours and South African public holidays;
• Develop a strong working relationship with the other Maitland offices e.g.    Luxembourg and Caymen
• Checking all outputs for accuracy and completeness;
• High levels of engagement with both Maitland clients and the certain Investors
• Flexibility to work non-standard working hours and South African public holidays;
• Support and input to project work such as system upgrades and taking on of new clients.
• Develop a strong working relationship with the other Maitland offices e.g. Luxembourg and Caymen

Skills Required:

• Maintain daily Bank Reconciliations;
• Maintain Daily Stock Reconciliations;
• Prepare daily repurchase/commission/income distribution payment reconciliations
• Investor payments and collections – including manual payments
• Adhering to strict turnaround times in respect of queries reported to clients;
• Investigate and provide feedback on all reconciliation items – bank, stock, commission, etc.
• Achieving deliverables against agreed deadlines and managing of expectations with clients;
• Follow-up and ensure that client queries and any reconciliation items are resolved timeously and efficiently;
• Ensuring that daily, monthly and quarterly checklists are completed within the SLA and signed off;
• Provide input and assistance on accounting-related projects;
• Set-up of new fund and client GL, Bank Reconniliation and testing
• Work directly with the fund accounting team to ensure the correct application of distributions and timelines;
• Handling ad hoc requests and requirements;
• Flexibility to work non-standard working hours and South African public holidays;
• Develop a strong working relationship with the other Maitland offices e.g. Luxembourg and Caymen
• Checking all outputs for accuracy and completeness;
• High levels of engagment with both Maitland clients and the certain Investors
• Flexibility to work non-standard working hours and South African public holidays;
• Support and input to project work such as system upgrades and taking on of new clients.
• Develop a strong working relationship with the other Maitland offices e.g. Luxembourg and Caymen

Skills and experience required

The successful candidate will:

• An Accounting degree or diploma or currently studying towards degree (at least 1st year completed successfully);
• A minimum of 4 years experience ideally gained in a Unit Trust/Financial Services environment;
• Excellent communication skills (written and verbal),Ideally exposure to a client services/call centre environment;
• Previous bank reconcilliation or accounting experience with exposure to a Unit Trust or Hedge Fund environment is advantageous;
• Strong accounting and analytical skills essential;
• Strong accounting reconciliation skills essential;
• A track record of successfully working within a team;
• A good working knowledge of MS Office, Pastel. Accurate or any other bank reconciliation system;
• Above average communication skills (written and verbal);
• Prepared to work in a dynamic environment;
• Accurate execution of tasks;
• The ability to manage time effectively;
• Willingness and positive attitude;
• Good understanding, knowledge and experience of Transfer Agency back office administration processes;
• To work independently in meeting deadlines and still work within a team environment track record of achievement