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  • Posted: Nov 14, 2024
    Deadline: Not specified
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  • Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services.
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    Senior Administrator - Transfer Agency

    Description

    • The primary responsibility of the Accounting and Reconciliations Senior Administrator is to reconcile and manage the unit trust fund , Hedge and Offshore Fund accounts within Funds Services. The individual will be required to reconcile the investor and fund transactions; bank reconciliation and fund units efficiently, accurately and within daily deadlines; as well as setting up and ensuring checklists and standards are adhered to.

    Job specification  

    • Maintain daily Bank Reconciliations;
    • Maintain Daily Stock Reconciliations;
    • Prepare daily repurchase/commission/income distribution payment reconciliations
    • Investor payments and collections – including manual payments
    • Adhering to strict turnaround times in respect of queries reported to clients;
    • Investigate and provide feedback on all reconciliation items – bank, stock, commission, etc.
    • Achieving deliverables against agreed deadlines and managing of expectations with clients;
    • Follow-up and ensure that client queries and any reconciliation items are resolved timeously and efficiently;
    • Ensuring that daily, monthly and quarterly checklists are completed within the SLA and signed off;
    • Provide input and assistance on accounting-related projects;
    • Set-up of new fund and client GL, Bank Reconniliation and testing
    • Work directly with the fund accounting team to ensure the correct application of distributions and timelines;
    • Handling ad hoc requests and requirements;
    • Flexibility to work non-standard working hours and South African public holidays;
    • Develop a strong working relationship with the other Maitland offices e.g.    Luxembourg and Caymen
    • Checking all outputs for accuracy and completeness;
    • High levels of engagement with both Maitland clients and the certain Investors
    • Flexibility to work non-standard working hours and South African public holidays;
    • Support and input to project work such as system upgrades and taking on of new clients.
    • Develop a strong working relationship with the other Maitland offices e.g. Luxembourg and Caymen

    Skills Required:

    • Maintain daily Bank Reconciliations;
    • Maintain Daily Stock Reconciliations;
    • Prepare daily repurchase/commission/income distribution payment reconciliations
    • Investor payments and collections – including manual payments
    • Adhering to strict turnaround times in respect of queries reported to clients;
    • Investigate and provide feedback on all reconciliation items – bank, stock, commission, etc.
    • Achieving deliverables against agreed deadlines and managing of expectations with clients;
    • Follow-up and ensure that client queries and any reconciliation items are resolved timeously and efficiently;
    • Ensuring that daily, monthly and quarterly checklists are completed within the SLA and signed off;
    • Provide input and assistance on accounting-related projects;
    • Set-up of new fund and client GL, Bank Reconniliation and testing
    • Work directly with the fund accounting team to ensure the correct application of distributions and timelines;
    • Handling ad hoc requests and requirements;
    • Flexibility to work non-standard working hours and South African public holidays;
    • Develop a strong working relationship with the other Maitland offices e.g. Luxembourg and Caymen
    • Checking all outputs for accuracy and completeness;
    • High levels of engagment with both Maitland clients and the certain Investors
    • Flexibility to work non-standard working hours and South African public holidays;
    • Support and input to project work such as system upgrades and taking on of new clients.
    • Develop a strong working relationship with the other Maitland offices e.g. Luxembourg and Caymen

    Skills and experience required

    The successful candidate will:

    • An Accounting degree or diploma or currently studying towards degree (at least 1st year completed successfully);
    • A minimum of 4 years experience ideally gained in a Unit Trust/Financial Services environment;
    • Excellent communication skills (written and verbal),Ideally exposure to a client services/call centre environment;
    • Previous bank reconcilliation or accounting experience with exposure to a Unit Trust or Hedge Fund environment is advantageous;
    • Strong accounting and analytical skills essential;
    • Strong accounting reconciliation skills essential;
    • A track record of successfully working within a team;
    • A good working knowledge of MS Office, Pastel. Accurate or any other bank reconciliation system;
    • Above average communication skills (written and verbal);
    • Prepared to work in a dynamic environment;
    • Accurate execution of tasks;
    • The ability to manage time effectively;
    • Willingness and positive attitude;
    • Good understanding, knowledge and experience of Transfer Agency back office administration processes;
    • To work independently in meeting deadlines and still work within a team environment track record of achievement
       

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    Method of Application

    Interested and qualified? Go to Apex Group on theapexgroup.wd3.myworkdayjobs.com to apply

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