Senior Assistant Officer: Asset Administrator (post level 12): Centre for Teaching and Learning at University of the Free State

Duties and responsibilities:

• Follow up on changes and variances with respective departments/focus areas/personnel/campuses.
• Work closely with ICT and procurement department on asset purchases.
• Address employee queries and report all incidences on Manage Engine and relevant UFS systems.
• Tag assets.
• Capture the ownership of assets, in regard to acquisitions and donations, on the asset register on PeopleSoft.
• Document and maintain complete and accurate supporting information for all financial transactions.
• Maintain all relevant files and records.
• Ensure compliance with internal finance and ICT policies and procedures.

Inherent Job Requirements:

• Grade 12 or National Vocational Certificate on NQF level 4. 
• A minimum of one (1) year working experience relating to the duties and responsibilities.

Recommendations:

• A minimum of one (1) year experience in management of assets and administration in a higher education environment.
• Two years’ experience in UFS systems and office administration.
• Two years experience in a higher education environment.
• Two years relevant experience in the management of assets assigned to students and student employees.
•  A minimum of two (2) years’ experience in the use of PeopleSoft and relevant UFS systems.

Competencies

Key Competencies Required:

Results-oriented:

• The ability to cope with a frequently changing environment and to adapt to evolving situations. 
• The ability to be reliable, responsible, dependable, and to fulfil obligations.

Strategic thinking:

• The ability to deal with several activities at a time.
• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

Building coalitions:

• The ability to interact with others and establish personal connections with people.
• The ability to make decisions through consultation, collaboration and working with close supervision.