Senior Committee Coordinator (Management) (AD08) at University of the Witwatersrand

Main purpose

• To provide committee service to the Governance and Management committees of the University as well as their standing committees.
• Additional special meetings may be required throughout the year.
• Service of ad hoc committees and task teams may also be required occasionally.
• The incumbent is also responsible for liaising with and where necessary to provide an oversight role to other Committee Coordinator/s on work produced in the University Secretariat, which is related to the aforementioned committees.

Key responsibilities include the following 

• Preparation of notices, agendas, minutes and documentation for Governance and Management committees of the University
• Liaison with and where necessary an oversight role to other Committee Coordinator/s
• Administration of elections
• Maintenance of committee membership lists
• Committee-related tasks delegated by the Vice-Chancellor/Deputy Vice-Chancellors or other senior staff including the Head: University Secretariat, which can involve answering queries, background research, setting up of discussion groups, drafting letters and proof-reading documents

Minimum requirements

• Degree on NQF level 7 or a Diploma on NQF level 6 as a minimum qualification
• Minimum of five years proven experience in –
• Drafting and editing high-level meeting documentation, e.g. drafting of reports and the compilation of agendas and minutes
• Excellent proficiency in written and oral skills in the English language

Required competencies (knowledge, skills and behavioural attributes)

 Knowledge of the following –

• Email systems and its functionalities to facilitate meeting management
• Administrative systems and processes
• Compiling high-level reports, agendas and minutes
• Excellent planning, organisational, administrative and time management skills

Demonstrable ability to –

• Précis debate at a high level and compile coherent reports
• Prioritise, pay attention to detail and act on information, maintain confidentiality, collegiality and professionalism
• Perform in a highly pressurised and deadline driven environment
• Effective administration of online/hybrid meetings
• Demonstrable experience in computer literacy in Microsoft Office products and services, especially Microsoft Outlook, Word, Teams, OneDrive and SharePoint

Preference

• BA (English Major)/ (Communication) or equivalent
• Certificate in Corporate Governance and Administration
• Experience of working in a university or higher education environment
• Copy editing skills