Senior Dealing Administrator at Apex Group

Job objective:

• CIS dealing and portfolio administration.

Job Specifications:

FX trades

• Placing Forex trades with financial institution
• Update manual BOP form or electronic BOP form on Business Online
• Update Payment / pre-advice file for company to capture on system
• Check that trades have settled on systems on the settlement date

Updating trades on system

• Update trades placed manually on companies' system (Asset Arena)
• Updating system with ETF trades once broker notes received

Forward daily payment files to company and Trustees for processing:

• Call deposits (sent by manager),
• Money market Fixed Deposits (ad-hoc sent by manager)
• Futures margin deposits (ad-hoc sent by manager) ​

Multi-Managed Funds (daily)

• Prepare multi-manager transfer file by using flows report and forwarding to all relevant parties (no calculation to be done)

Open new investor accounts for local and offshore unit trusts

• Complete application forms – local / foreign
• Link the new local account on Finswitch for trading
• Advise Maitland of the new account being linked by completing template for local funds
• Advise Apex of offshore CIS account number for future trading once accounts open
• Follow up with foreign Mancos and provide FICA documentation as requested
• If the instrument isn’t in Asset Arena, log a Cherwell to create it

Portfolio dealing (secondary task)

• Calculate portfolio cis trade deals
• Implement via Cala stone and or Fin switch and or manual where relevant

Investigating and resolving queries

• Fund queries from Maitland
• Fund queries from Trustees
• Fund queries from portfolio managers

Managing the Cash Recon

• Logging Cherwells

Managing dealing inbox

• Moving out e-mails not for dealing
• Moving statements to statement mailbox
• Dealing Projects.

Skills Required:

• Relevant degree with more than 3 years current and relevant experience.
• An ability to work accurately under pressure to meet deadlines;
• An ability to take initiative and work independently.
• Attention to detail.
• Ability to communicate effectively at various levels.
• An ability to think analytically and identify and solve problems effectively.
• Basic Excel skills is essential
• Basic understanding of unit trusts and investments
• Accuracy and attention to detail is absolutely critical