Current Openings at Apex Group

Job objective:

• CIS dealing and portfolio administration.

Job Specifications:

FX trades

• Placing Forex trades with financial institution
• Update manual BOP form or electronic BOP form on Business Online
• Update Payment / pre-advice file for company to capture on system
• Check that trades have settled on systems on the settlement date

Updating trades on system

• Update trades placed manually on companies' system (Asset Arena)
• Updating system with ETF trades once broker notes received

Forward daily payment files to company and Trustees for processing:

• Call deposits (sent by manager),
• Money market Fixed Deposits (ad-hoc sent by manager)
• Futures margin deposits (ad-hoc sent by manager) ​

Multi-Managed Funds (daily)

• Prepare multi-manager transfer file by using flows report and forwarding to all relevant parties (no calculation to be done)

Open new investor accounts for local and offshore unit trusts

• Complete application forms – local / foreign
• Link the new local account on Finswitch for trading
• Advise Maitland of the new account being linked by completing template for local funds
• Advise Apex of offshore CIS account number for future trading once accounts open
• Follow up with foreign Mancos and provide FICA documentation as requested
• If the instrument isn’t in Asset Arena, log a Cherwell to create it

Portfolio dealing (secondary task)

• Calculate portfolio cis trade deals
• Implement via Cala stone and or Fin switch and or manual where relevant

Investigating and resolving queries

• Fund queries from Maitland
• Fund queries from Trustees
• Fund queries from portfolio managers

Managing the Cash Recon

• Logging Cherwells

Managing dealing inbox

• Moving out e-mails not for dealing
• Moving statements to statement mailbox
• Dealing Projects.

Skills Required:

• Relevant degree with more than 3 years current and relevant experience.
• An ability to work accurately under pressure to meet deadlines;
• An ability to take initiative and work independently.
• Attention to detail.
• Ability to communicate effectively at various levels.
• An ability to think analytically and identify and solve problems effectively.
• Basic Excel skills is essential
• Basic understanding of unit trusts and investments
• Accuracy and attention to detail is absolutely critical
  

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Description

• Market Data Senior Administrator responsibilities are loading market trades, pricing active securities, processing corporate actions and managing and updating static data.
• Primary focus will be on funds with large volumes of trade, pricing and corporate action activity.

Job Specifications:

• Load trades, prices, corporate actions and the creation of new securities
• Assist with take on of new funds and fund closures
• Assisting with mentoring and training of team members within the department,
• Maintaining and updating processing controls within the department to minimize risk of errors;
• To maintain and update process documentation and assist team members with process documentation creation
• Help with identifying processes within the department that can be automated to minimize human intervention
• Assist with projects within the department and assist with systems testing when system upgrades are rolled out.
• Report system errors as they occur by logging tickets and following up until these logged errors are resolved.
• Responsible for maintaining and updating system processes and creating new ones when needed.

Skills Required:

• A Bcom or Bsc graduate.
• Good understanding of Financial Markets.
• Very good at troubleshooting and solving problems
• Excellent people skills
• Strong numerical and analytical skills
• Attention to detail
• Ability to contribute to the overall team deliverables
• Good communication skills.
• Very Proficient at Excel
• Ability to work under pressure.
• Must be prepared to work extra hours over month end period on a regular basis.

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Description:

• We are seeking a Senior Finance Manager, reporting to the Regional Head of Finance - Africa within Apex.
• The Senior Finance Manager will be responsible for producing the financial outputs and required to implement processes to ensure the production of the accounting results is simple, relevant, and efficient.
• The role will involve reporting and presentation of the financial results to the business, its decision makers, external stakeholders and Group Finance.

Job specification:

• Ensure decision making is done with appropriate financial input.
• Provide overall supervision of and responsibility for the staff requirements of the finance team.
• Supported by the team take up ultimate responsibility for the timely and accurate delivery of the accounting records of each entity in the Service Group.
• Input into improving processes and collaborating with other service areas and Group Finance to ensure best practice efficiencies are shared.
• In conjunction with the Finance team and HR, overall responsibility for the completeness and accuracy of the accounting records from payroll for each operating entity making up the Service Group, including appropriate controls in place for the review, authorization and the release of payroll and ledger reconciliations.
• In conjunction with central treasury and the finance team, responsible for monitoring cash flow and ensuring operating entities have appropriate balances to continue meeting their obligations.
• Responsibility for the overall delivery of accurate financial reporting monthly in accordance with predetermined deadlines to the business and Group Finance.
• Initiate and oversee reporting and analysis as required to provide value through ongoing and ad-hoc financial information to the business.
• Overall responsibility for the Group’s statutory and regulatory reporting and filing.
• In conjunction with the wider Finance teams, ensure the risks, administration and compliance with income tax, transfer pricing and VAT rules are understood, adhered to, and regularly reviewed by obtaining necessary opinions to remain in good standing, and new changes made are in line with these requirements.
• Representing the service group users of accounting systems, participate in decisions for development and investment in finance systems with other Senior Financial Controllers, Group Finance and Service Group heads.
• Ensuring that proper internal financial control procedures and checks are in place for your Service Group to maintain the integrity of the accounting records, and to minimize risk of errors and omissions, and misappropriation of company assets.
• Responsibility for the finance component of delivering annual budget data and monthly cash and forecasts in accordance with predetermined deadlines and budgeting parameters.
• Implementing corporate governance good practice together with the company secretarial department in all financial procedures, such as the AFS preparation process, contracting for new services, dividend, and loan advances etc.
• Responsibility for ensuring that various reporting requirements imposed by contractual commitments are completed on time.
• Implementing cost cutting measures, streamlining processes, and increasing revenue collection ability.
• Negotiating contracts such as leases, insurance, and other supplier contracts.
• Participating in due diligence reviews and financial analysis of other businesses, as required by the Service Group and Group Finance.
• Assume responsibility for certain office administration, directorship, and management functions.

Skills Required:

• CA(SA).
• Five years of post-articles experience, preferably in Financial Services.
• Minimum of three years of management experience in a similar role is essential.
• Analytical and financial modelling skills.
• Strong managerial skills with the ability to motivate and influence a team.
• Experience in multi-currency, multi-company, and multi-jurisdictional accounting will be advantageous.
• Cashflow and credit control management.
• Forecasting and budgeting.
• Ability to design accounting models to support business decisions.
• Up-to date working knowledge of international financial reporting standards and experience in preparation of statutory accounts accordance with those standards.
• Excellent computer skills, and in particular a good knowledge of: Microsoft Office including Excel, Word, and Outlook email.
• Windows based accounting packages, including multi-currency and OLAP based reporting applications.
• Experience in income tax, VAT and CGT administration and calculations.
• Experience in negotiating with suppliers and reviewing of contracts.
• The ability to communicate effectively with staff on all levels
• The ability to prioritize and plan a challenging workload and to meet tight reporting deadlines.
• A systematic work method and attention to detail.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business.
• Competitive remuneration commensurate with skills and experience.
• Training and development opportunities
• A high level of visibility within a large organization on an upwards trajectory.
• The ability to define finance processes to drive innovation and have a tangible impact on the business.
• Be part of a dynamic and fast-paced team that makes a genuine impact on revenue.
• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly.
• The opportunity to innovate, bring discipline and really make a difference.

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Description

• We are seeking for a proactive and detail-oriented Administrator to join our Governance / Company Secretarial team.
• In this role, you will be responsible for providing administrative and company secretarial services to an allocated client portfolio under the guidance of a Senior Administrator and Assistant Manager.
• This is a client-facing role, and you will act as a primary point of contact for clients, intermediaries, and internal stakeholders, ensuring that all statutory and regulatory obligations are met accurately and efficiently.

Job specification

Meeting Administration:

• Coordinate and maintain corporate calendars for assigned clients.
• Schedule board and committee meetings in line with client and internal requirements.
• Draft and circulate agendas in collaboration with stakeholders.
• Gather and collate supporting documentation for meetings.
• Prepare and distribute complete board packs ahead of scheduled meetings.
• Attend meetings (virtually) and ensure proper documentation is in place.
• Support the full board meeting process including minute preparation and follow-up on action points.
• Track and ensure timely signing of meeting minutes post-meeting.

Minute Drafting:

• Draft clear, accurate, and concise meeting minutes that reflect key decisions and discussions.
• Capture essential meeting points in a professional and neutral tone.
• Distribute drafted minutes for review, approval, and finalisation.

Statutory Compliance & Filings:

• Monitor statutory filing deadlines for your client entities and ensure timely submission.
• Assist with the preparation and filing of necessary corporate documentation with regulatory authorities.
• Ensure full compliance with jurisdiction-specific laws and governance obligations.
• Liaise with relevant authorities or platforms to retrieve or file statutory documents when needed.

Maintenance of Statutory Records:

• Maintain up-to-date statutory registers (e.g., Register of Directors, Members).
• Ensure accurate record-keeping in electronic filing systems and document repositories.
• Assist with updating internal policies and procedures relevant to document management and compliance.

General Administration & Governance Support:

• Develop a working knowledge of client structures and applicable legal frameworks.
• Draft corporate governance documents such as resolutions, notices, and confirmations.
• Maintain accurate tracking tools for document statuses, filing schedules, and board pack progress.
• Compile documents for signature and manage the process through platforms such as DocuSign.

Client Communication & Liaison:

• Act as the first point of contact for assigned clients and relevant intermediaries.
• Respond to internal and external inquiries in a timely, professional, and accurate manner.
• Build strong relationships with clients, stakeholders, and the Luxembourg-based team.
• Liaise closely with the Legal and Compliance teams as needed to support governance activities.

Client Portfolio Management:

• Manage a range of client types, from standard to more demanding portfolios.
• Take responsibility for complex meeting types where applicable, with guidance as needed.
• Prioritise work based on deadlines, regulatory requirements, and client expectations.

Quality Assurance & Self-Management:

• Conduct thorough self-reviews before submitting work to ensure accuracy and completeness.
• Maintain regular updates with stakeholders regarding task statuses and upcoming deadlines.
• Take ownership of personal deadlines and proactively escalate when support is needed.
• Uphold the company’s internal standards, KPIs, and quality expectations.

Contribution to Team Culture & Operational Excellence:

• Actively contribute to a positive, respectful, and collaborative team culture.
• Remain adaptable and solutions-oriented in a fast-paced and evolving environment.
• Participate in continuous improvement initiatives by providing suggestions for process enhancements.
• Collaborate across departments to ensure seamless service delivery and efficient workflows.

Skills Required

• Minimum of 1 years’ experience in a corporate administration or company secretarial role.
• Familiarity with board governance processes and statutory requirements.
• Knowledge of Luxembourg company law or similar legal frameworks is advantageous.
• Experience working with digital governance tools such as board portals is preferred.
• Proficient in Microsoft Office Suite, particularly Outlook, Word and Excel.
• Strong written and verbal communication skills.
• Exceptional attention to detail and commitment to high-quality work.
• Ability to manage multiple tasks and prioritise effectively.
• Resilient and adaptable in a dynamic, changing work environment.
• Comfortable liaising with senior professionals including board members and legal advisors.
• Strong relationship-building and interpersonal skills.
• Willingness to learn and take ownership of client deliverables.

What you will get in return

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities.

End Date: July 18, 2025

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Description

• The role of the Senior Fund Accountant – UK Fund Accounting will be to perform and provide assurance on UK fund valuations as produced by the UK Fund Accounting Team.
• The main responsibilities of the role include the management, administration and accounting.
• The role will necessitate quality standards to be adhered to and will require of the individual to provide ad-hoc supervisory fund valuation review to support the Team Leader – UK Fund Accounting as and when needed.

Job specification  

• Ensure accurate calculations of fund valuations and accounting by monitoring cash and scrip reconciliations, expense accruals and exception reporting
• Communicate and respond to queries originating from internal Fund Services operational teams and/or external from clients, assist team leader/s and managers in resolving all fund accounting queries
• Ensure material NAV errors are identified, escalated to Team Leader and appropriately remediated
• Perform review checks within the team (in the absence of the team leader)
• Document and continuously update operational processes, ensure fund valuation checklists are followed and implement controls to reduce valuation error risks
• Manage Cherwell’s logged to the UK Fund accounting team, and resolve open items
• Play a key role as part of project implementation of new funds to facilitate a smooth operational handover and monitor daily operational controls and checks to mitigate risk
• Play a key role in cross training end to end operational functions within the UK Fund Accounting team, this will include, fund accounting, trade integration, corporate actions, custody reconciliations and fund reporting.

Skills Required:

• A BCom or similar, accounting, economics or investments background is preferred
• The relevant experience includes at least 24 months experience in asset management portfolio administration and pricing of offshore funds
• Proven competence and an aptitude for working with systems and its integration
• Knowledge and experience with the use of InvestOne, NX Manager & Xceptor is an advantage
• Computer literate with an excellent working knowledge of MS office & IT packages (particularly Excel)
• A strong all-round understanding and proven track record of experience in fund accounting and the trade life cycle as part of back office administration
• Experience with offshore investment products (various fund types including Unit Trusts, Multi-Manager, Segregated Portfolios, ETF’s, Pooled products) will be an advantage; and detailed understanding of funds and fee structures.

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Description:

• We are hiring for a detail-oriented and pro-active individual to join the Africa Business Development team.
• The successful candidate will support the Business Development Executives in the African region with administrative tasks – organizational skills are required.

Job specification:

Salesforce Administration

• Support the Africa sales team in updating all relevant information in Salesforce with respect to both opportunities, influencer, client and prospect engagement and tracking activity and progress on sales campaigns.
• Support the Africa sales team to ensure that all team information is 100% correct all the time.
• To liaise with relevant entities and stakeholders to ensure dashboards are accurately reflected in Salesforce.
• Support the Africa Sales team to navigate sales opportunities through Salesforce timeously.
• To assist with catering for various Group reporting requirements.

Elevate Support

• Support the Africa Sales Team to populate the various Business Review Committee (“BRC”) and Elevate (global approval) documentation are completed for review by the opportunity lead
• To navigate all opportunities successfully and timeously through the Elevate Process.

Proposal Support

• To prepare appropriately targeted Client Proposals for signing off by Sales Team and the Elevate process.

Research

• To assist with Client and Market Intelligence gathering.

General Administration

• To assist the outreach to prospects
• To assist with MQL responses
• To assist with Calendar and Meeting management of the sales team
• To assist with follow ups and meetings notes

Skills Required:

Key skills required for the successful candidate:

Core Skills:

Communication Skills:

• Clear verbal and written communication
• Ability to effectively and professionally interact with senior executives at our prospects as well as internal stakeholders of various seniority levels

Organizational Skills:

• Ability to work under pressure and manage the requirements of a number of sales executives in the region
• Prioritizing tasks, deadlines and requirements from the team

Attention to detail:

• Ensuring accurate data entry and reporting
• Attention to detail in communication to prospects and reporting and dashboard reviews
• Ensuring accurate proposals with correct prospect information, fee lines (in line with rate card and prospect requirements) and overall professionalism of the proposal, including formatting, etc.

Client Centric Approach:

• Assisting with prompt resolution and/or responses to prospects

Technical Skills:

• Product knowledge not required – can be learned on the job, but will be advantageous
• Sales Experience not required – can be learned on the job, but will be advantageous

Software:

• Experience with Salesforce not required, but will be advantageous
• Proficient at using Microsoft Excel, Microsoft Word, Outlook and PowerPoint

Other:

• Teamwork is essential – collaboration with the team, CRM’s, operations and counterparts in other jurisdictions
• Adaptability: business development is high pressure and with a number of sales executives to support priorities can often overlap or change quickly.
• Multi-tasking and prioritising is essential
• Ability to work independently

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business.
• Competitive remuneration commensurate with skills and experience.
• Be part of a dynamic and fast-paced team that makes a genuine impact.
• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly.
• Opportunity to work with a diverse, agile and global business development team.

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The Role:

• The Client Service Support Team will work in close cooperation with our Client Service Managers and with focus on supporting activities, reporting in relation to existing and new/onboarding clients.,

Job specification:

• Support Client Service Managers in preparatory work the client lifecycle
• Actively manage certain projects
• Ownership of reporting related to regulators, central banks and clients
• Updating and maintaining internal reporting systems
• Continuous review and preparation of Management Company reports
• Etc as this is a developing team with a growing client base and tasks

Skills Required:

• Business degree
• Proven self-starter with the ability to work independently while supporting the overall goals of the team
• Excellent time management skills essential along with ability to run simultaneous projects
• Strong interpersonal and written communication skills
• Results driven and proactive in problem-solving
• Excellent client service skills, client focused and delivers work to an exceptionally high standard
• In-depth knowledge of Excel / Word / PowerPoint
• Concern for quality

Advantages:

• Previous Fund experience is an advantage
• Knowledge of UCITS and AIF Fund structures (Lux & Irish)
• Understanding of Management Company / AIFM structure