Senior Facilities Coordinator: Helpdesk at National Treasury

Qualification/s Requirements

• Grade 12 or NQF Level 4 Certificate or equivalent is required coupled with a National Diploma (Equivalent to NQF level 6) or Bachelor’s degree (equivalent to NQF level 7) in Logistics Management or Fleet Management or Public Administration or Public Management;
• A minimum of 2 years’ experience in a public sector transport or fleet management environment; and
• Proven experience in supervising drivers and managing vehicle operations.

Key Performance Areas

Transport & Fleet Operations:

• Coordinate and oversee the daily allocation of vehicles to officials and drivers in line with approved trip authorizations; 
• Ensure optimal utilisation of the vehicle fleet through trip planning, routing and pooling to minimise costs, wear and tear; 
• Monitor vehicle availability and operational readiness to support business continuity; and
• Ensure accurate completion, submission and control of vehicle logbooks and trip authorities.

 Fleet Maintenance & Compliance:

• Conduct daily, weekly and monthly inspections of state vehicles and compile inspection and condition reports;
• Coordinate scheduled and ad hoc vehicle maintenance with Government Garage and approved service providers;
• Ensure compliance with applicable transport legislation, departmental transport policies and prescripts;and
• Report accidents, incidents, losses and thefts in accordance with prescribed procedures and timelines.

 Financial & Contract Management Support:

• Monitor fleet-related expenditure including fuel consumption, kilometres travelled and oil usage;
• Compile monthly usage, fuel and exception reports for management;
• Support processing and verification of transport-related invoices (Leased Fleet, fuel, SANRAL, maintenance); and
• Assist with monitoring Service Level Agreements with transport and fleet service providers.

Supervision & Human Resource Administration:

• Supervise drivers and transport support staff, including shift scheduling and roster management;
• Complete monthly driver rosters;
• Monitor attendance, performance and conduct of staff in line with PMDS requirements; and
• Facilitate continuous training, development and skills enhancement of transport personnel.

Stakeholder Engagement & Reporting:

• Liaise with internal clients, management and external stakeholders on transport- related matters;
• Compile and submit monthly, quarterly and ad hoc transport performance reports;
• Participate in stakeholder engagements to remain aligned with latest transport developments and regulatory requirements; and
• Support compliance with Ideal OHSC standards (where applicable).

Governance, Risk & Administration:

• Ensure Standard Operating Procedures (SOPs) for transport /parking services are developed, implemented and maintained;
• Identify operational risks related to fleet and transport services and recommend mitigation measures;
• Maintain accurate transport records, registers and audit trails; and
• Perform any other lawful duties delegated by the supervisor.