Senior Finance Manager at Excellerate JHI

About the role

• We are seeking a dynamic professional to enhance finance's role as a strategic business partner across Business, Tenants, Property Asset Management, and External Clients. This pivotal role involves overseeing and influencing business decisions, managing the Client Portfolio Financial Department, and developing robust reporting systems tailored to property owners' needs. Join us in transforming finance into a value-adding force within our organisation.

What you will bring

Inherent requirements for the position (non-negotiable)

• Chartered Accountant (CA(SA)) with completed three years of articles and at least five years of relevant post‑articles experience.

Additional demonstrable requirements:

• Proficiency in computer applications including SAP, MS Office (Advanced Excel, Outlook, Word)
• Strong administration and time management skills
• Advanced financial calculations and reporting capabilities
• Business planning expertise, particularly in the context of property asset management
• In-depth understanding of financial policies, procedures, and processes
• Proven experience in capital expenditure and contract management
• Familiarity with legal aspects pertaining to property management, including leases and regulatory compliance
• Knowledge of financial statements (IS, BS), budgeting processes, GAAP principles applicable to property accounting, and tax implications in property transactions
• Excellent communication skills, particularly in conveying financial information to stakeholders in property management
• Effective team leadership and change management skills, essential for guiding financial strategies in property portfolios
• Strong financial and business acumen, with a demonstrated ability to optimize financial performance in property assets

What you will be doing

As part of our team, you will be responsible for comprehensive portfolio management, focusing on optimizing financial performance and client satisfaction within the property management sector. Your key responsibilities will include:

Portfolio Management and Reporting:

• Reporting of Net Property Income (NPI) and balance sheet splits per property to clients
• Management of Net Property Income and overall financial management for client portfolios

Balance sheet control, including:

• Maintenance of GL account list
• Clearing of open item managed accounts
• Monthly reconciliations of all balance sheet items
• Maintenance of intercompany loan accounts
• Oversight of fixed asset registers
• Follow‑up on long outstanding items
• Maintenance of working capital reconciliation
• Reporting of Right‑of‑Use (ROU) assets to clients
• Debtors, creditors, and cash reconciliation reporting
• Provision of management information and reports
• Proactive communication and feedback to clients
• Delivery of ad hoc reports as required
• Handling of queries related to financial reporting
• Auditing support and analytical explanations
• Oversight of financial statement compilation
• General ledger and adjustment account management
• Monthly statutory reporting
• Cash management, including distributions to owners/co‑owners and Stanlib investment oversight
• Review and monitoring of management fee calculations against PMA
• Invoicing of management fees
• Lease‑related reporting management
• Attendance at monthly MANCO meetings with clients
• Review of commissions
• Cashflow and owner payment management, including banking oversight
• Credit control and arrears management
• Billings department oversight
• Turnover administration management
• Calculation and management of client KPI scorecards
• Consolidated financial reporting to clients
• BEE spend management
• Compilation of OPCO reports
• Maintenance of standard management packs
• Policy and procedure maintenance
• Management of recurring monthly SLA expenditure with centres and AP
• Preparation of financial statements in line with client requirements
• Delivery of timeous, accurate, and high‑quality reporting
• Ensuring well‑controlled and reconciled general ledger accounts
• Provision of quality explanations for deviations
• Management of marketing fund income statements, balance sheets, and related reconciliations (including gift cards)
• Consolidation and management of non‑GLA income
• Oversight of insurance claims, insurer correspondence, and annual insurance journals
• Budgeting and Forecasting:
• Compilation of annual budgets in conjunction with business units
• Ongoing budget management and oversight
• Coordination of budget processes, including identification and establishment of deviations
• Reporting on consolidated deviations
• Handling of budget‑related queries
• Analysis of financial tendencies and trends
• Evaluation of budget performance and explanation of deviations
• Management of normalization calculations
• Preparation of monthly forecasts and reporting thereof
• Management of quarterly forecasts and presentation of results to owners

Data Integrity:

• Management of contractual information input in SAP and other related systems
• Conducting lease audits to ensure accuracy, compliance, and completeness of contractual data

System development:

• Drive automation of processes related to reporting and management fees
• Collaborate with Financial Analysts on system development initiatives
• Define and input financial treatment of transactions within IT systems (e.g., SAP and related platforms)

Business Unit Profit:

• Compilation of annual budgets in conjunction with business units
• Ongoing budget management and oversight
• Coordination of budget processes, including identification and establishment of deviations
• Reporting on consolidated deviations
• Handling of budget‑related queries
• Analysis of financial tendencies and trends
• Evaluation of budget performance and explanation of deviations
• Management of normalization calculations
• Preparation of monthly forecasts and reporting thereof
• Management of quarterly forecasts and presentation of results to owners
• Review of results and management of actuals vs. budgets
• Receive and consolidate input from functions (commissions, salaries, and management fees)
• Input and control of projections, including proactive updates
• Proactive identification of over‑ and under‑spending
• Oversight of income and balance sheet management for the region
• Cost control and monitoring of expenditure against budgets

Audit:

• Handle queries arising from audit reports
• Prepare comprehensive audit packs for submission
• Arrange and coordinate audits as required
• Implement audit recommendations to strengthen controls and compliance

People Management:

• Set clear performance targets for Administrators to ensure delivery against objectives
• Update and maintain job descriptions to reflect evolving responsibilities
• Provide training (both formal and informal) to build capability and confidence
• Develop and implement Personal Development Plans for team members
• Drive performance management processes to monitor, evaluate, and enhance staff contributions
• Conduct compliance audits at centres to ensure adherence to policies and standards

Business Partnering:

• Handle queries on audit reports and prepare comprehensive audit packs
• Arrange and coordinate audits as required
• Implement audit recommendations to strengthen controls and compliance
• Resolve problem areas relating to creditors, including managing orders/GRN processes and liaising with SSC
• Address debtor problem areas, including arrears management, legal processes, and liaison with SSC
• Follow up on problem cases and high outstanding amounts (sundry debtors)
• Manage municipal account recoveries and report exceptions
• Provide training to business staff (formal and informal)
• Deliver advice, consultation, and general financial support to business units
• Form part of the business team (OPCO) and contribute outputs that support decision‑making
• Provide strategic input into business discussions and decisions

Risk and Compliance:

• Review VAT reconciliations and ensure timeous settlement of VAT payments
• Complete income tax returns where applicable
• Manage compliance‑related items in terms of the PMA
• Maintain combined portfolio risk registers
• Monitor BEE expenditure in line with scorecard requirements

Capex Monitoring:

• Maintain the fixed asset register, including calculations, reconciliations, and entries submitted to owners
• Update and manage the capex tracking schedule, ensuring accurate forecasting of capital expenditure
• Verify expenditure against approved project lists
• Ensure correct classification and treatment of capex versus opex expenditure
• Prepare and deliver monthly capital expenditure status reports to clients