Senior Manager: Logistic and Contract Management at Nelson Mandela University

CORE PURPOSE OF JOB

Responsible for planning, co-coordinating and managing personnel to ensure flow of product from point of origin to point of consumption. Co-ordinates all logistics preparations to ensure the core business is not disturbed. Assists in the development of policies, standards and procedures for product movement, monitoring and ensuring compliance and the maintenance of the highest standards of safety and environmental behaviour and performance. The incumbent is responsible for relationship management with all stakeholders and ensures adherence to Service Level Agreements and oversees performance of all logistics contracts

KEY PERFORMANCE AREAS

• Supplier management and performance- Facilitate the Service Level Agreement development, Contract management and Monitor supplier performance
• Stores management- Ensure the store is properly managed, ensure that deliveries and collection of goods and services are done on time, relationship management with all stakeholders (internal and external), provides guidance to maintain communications between purchasing and other departments regarding inventory levels.
• Administration- Development of policies, standards and procedures, monitor the implementation of the policies and procedures, ensure monthly reconciliation and reports are performed, manage performance of staff in expediting orders (GRV) and stores, oversee 24/7 Travelling management
• Audit- Respond on all audit queries and related matters
• Reporting- Consolidation of the monthly report of Stores and buying sections
• Facilitate and be responsible for stock counts and recons including supervisory of staff

CORE COMPETENCIES

•  Function specific competency- Purchasing management, stores management, risk management, managing supplier contracts, negotiating skills, people management, e.g. discipline, performance management, development, etc. Report writing, budgeting and budget   control
• Service orientation- Understanding and appreciate the role of service to stakeholders for the purchasing    department
• Communication verbal & written- Sound communication skills- both verbal and written – in   interacting with suppliers and internal customer stakeholders
• Administrative ability- Demonstrate high personal professional values, ethics and best practice. Demonstrate integrity and professional approach with stakeholders for the purchasing    department
• Planning & organisational skills- Sound management skills to plan and meet daily, weekly and monthly targets
• Computer skills- Able to use spreadsheets, Word, as well as knowledge of related programmes e.g.              ITS Financial skills- Understand Mandela University financial systems and reporting. Understand budgeting and budget control processes
•  Management of staff

REQUIREMENTS

• Relevant M+3 qualification (National Diploma, Degree)
• 3-5 Years relevant working experience in Warehouse & Inventory Management including Contract Administration
• Relevant management experience