Senior Officer Chamber Operations at Services Seta

Description

Coordinate Stakeholder Engagements

• Document and process key stakeholders within sector and sub-sector (i.e. Professional Associations, Industry Bodies, etc.)
• Maintain regular communication with the relevant stakeholders
• Coordinate and participate in meetings with stakeholders
• Collect and document stakeholder inputs
• Sort stakeholders into sectors and sub-sectors and verify sector and sub-sector.
• Update and maintain Sector database
• Coordinate and facilitate engagement sessions to identify sector priorities.
• Provide sector research reports for inclusion in the SSP
• Analyse Job and Employment Trends in the sector by looking at vacancy rates as well as replacement rates
• Conduct job and employment trends analysis in the sector through vacancy and replacement rates

Facilitate Sector Analysis Processes

• Monitor and report on the implementation of the Chamber Operational/Work Plan
• Coordinate and facilitate sectoral needs analysis
• Process and support the development of skills plans for each sub-sector
• Provide reports on progress against Chamber operation/work plan
• Conduct assessments of progress against the Chamber Operational/Work Plan
• Coordinate the monitoring and evaluation of efforts in the function
• Compile and produce regular reports as per the requirements

Provide Support to Chamber Governance Structures

• Develop, update and disseminate a calendar for Chamber Committee engagements
• Advise and provide support services to Chamber Committee
• Organise and coordinate all Committee meetings
• Provide assistance with agenda compilation and distribute it accordingly
• Ensure that all Committee members submit agenda items timeously
• Communicate any changes on scheduled meetings to all members
• Coordinate meeting logistics and take minutes of meetings
• Follow up on meeting outcomes, e.g. resolutions, deliverables and actions.
• Facilitate the signing of all documents by the Chamber Committee members
• Ensure the maintenance of Chamber Committees
• Schedule quarterly Chamber Committee meetings
• Support the board secretary on induction of new members
• Update the scare skills list
• Prepare Chamber Committee meetings reports for dissemination to SSETA Board structures

Achievement of Work Plans

• Execute work plans and drive the evidence collection in real time
• Produce reports against the implementation of work plans
• Respond to audit findings with complete evidence, on time
• Implement documented data management practices
• Comply with policies and procedures in the unit
• Record, file and ensure the availability of POP information

Requirements

• National Senior Certificate, at a minimum NQF 4
• Diploma (NQF 6) in Public Administration, Business Management or Business Administration or in related fields
• Minimum of 3 years’ working experience in education or training and development field, of which 1 year must be supervisory experience