Senior Payroll Administrator at TMF Group

Discover the role

As the Senior Payroll Administrator, you will be supporting our payroll team in South Africa in the provision of a high-quality client service. This will include the preparation of data, assisting in payroll client administration, acting as the day-to-day client contact for the provision of those services to meet stakeholders’ and client expectations.

Key Responsibilities:

• Supervises and execute routine administrative activities associated with accurate data and payroll capture, workflows, leave management, benefit administration, and other payroll-related processes.
• Ensures that all controls are in place to process payroll as well as conformity with all applicable laws and regulations.
• Processes monthly payrolls for client for all contract types.
• Ensures that all employees are paid appropriately in accordance with their contract type and payment dates e.g., compute hours payable, processing of all changes in payroll etc.
• Tracks and reports on employee contract-related matters, such as contract expiration dates, retirement dates, excessive sick leave use, annual leave balances etc.
• Prepares monthly payment schedules and payment requests.
• Responsible for monthly reconciliation of all payroll accounts
• Accountable for completion, verification, and processing of payroll checklist supporting ISAE standards.
• Maintains effective payroll governance and ensure that all essential procedures are in place and followed.
• Processes Annual and Bi-Annual SARS reporting and produce IRP 5s as well as completion and submission of EMP201
• Prepares all needed and ad hoc reports, including but not limited to leave reports, Quarterly Employment Statistics, SARS filings, Employment Equity etc.
• Identifies errors, report them, and raise concerns with the relevant manager
• Maintains both paper and electronic employee records
• Maintains personnel records, files, organograms, appointments, termination and compensation schedules, as well as all administration pertaining to appointments, terminations, employment contracts, transfers, and promotions.
• Prepares all UIF paperwork in support of terminations, maternity leave, and disability claims, etc.
• Prepare all documents and paperwork required for audits
• Provides information and timely responses to employee inquiries on payroll, system access, benefits, leave, SARS, and pertinent policies
• Assists Junior Administrators and ensures that standards are reached through coaching, on-the-job training, and direction
• Provides support in implementation e.g., assisting with data evaluation, advising on possible tax discrepancies, reviewing, and reconciling the work and data received from clients/ third parties
• Support and guide clients with service delivery requests. Manages client’s meeting when required

About you

• The successful candidate is analytical and methodical with experience in payroll administration. Possesses knowledge of payroll regulations coupled with strong communication abilities. Integrity, team spirit and strong organizational skills are highly valued attributes.

Ideally, you are meeting following hiring criteria:

• Payroll Diploma or Finance Degree
• 5+ years full payroll working experience
• Understand basic payroll processing, deductions, and regulatory submissions.
• Working knowledge of SAGE 300
• Proved track from working with expats or experience with Africa Countries would be preferred
• Proficiency in MS Office (particularly MS Excel) is compulsory
• Excellent time management and organisational skills
• Ability to maintain confidentiality
• Excellent communication skills with the ability to build good working relations at all levels, communicate clearly and act with courtesy.

What’s in it for you?

Pathways for career development

• Work with colleagues and clients around the world on interesting and challenging work;
• We provide internal career opportunities so you can take your career further within TMF;
• Continuous development is supported through global learning opportunities from the TMF Business Academy;

Making an impact

• You’ll be helping us to make the world a simpler place to do business for our clients;
• Through our corporate social responsibility programme, you’ll also be making a difference in the communities where we work;

A supportive environment 

• Strong feedback culture to help build an engaging workplace;
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best