Senior Specialist: Grants and Subsidies at City of Tshwane

Reference number FISE589-2024
Job purpose

To provide a corporate financial advisory service on all grants and subsidies (national and provincial) budgeting, coordination, monitoring and reporting to comply with the generally recognised accounting standards and relevant legislative requirements

Appointment requirements

• An appropriate three-year career-related tertiary qualification (national diploma or degree) in Financial Management, Auditing, Accounting, Economics or any other study field related to the position
• Registration as a Chartered Accountant (CA(SA)), registration with the Chartered Institute of Management Accountants or registration with any other accounting profession will be an added advantage
• At least eight years’ working experience in any sphere of government, of which at least four years should be at managerial level

Must undergo vetting and a lifestyle audit

• Compliance with the MFMA unit standards, as prescribed by Regulation 493 of 15 June 2007, as published in Government Gazette 29967 of 15 June 2007, will be an added advantage
• A valid Code B driving licence
• Computer literacy

Personal attributes and/or competencies

• Accounting: Establish appropriate accounting systems for the organisation and ensure that the rules of GRAP, the Division of Revenue Act and other good accounting practices are adhered to
• Budgeting: Establish and manage credible budgets within legislative, political and administrative mandates
• Financial management: Drive the optimisation of the municipality’s financial management through the use of standard operating procedures
• Financial reporting: Identify the overall objectives of financial reporting, the specific information needs of stakeholders and the general information needs of others
• Organisational awareness: Understand the key drivers in the sector and the City of Tshwane and apply this understanding to meet service delivery objectives and challenges
• Planning and organising: Plan activities within specific time frames and then execute these activities according to plan

Primary functions

• Manage the financial performance pertaining to all grants and subsidies (national and provincial): Urban Settlements Development Grant, Upgrading of Informal Settlements Programme Grant, Public Transport Network Grant, Energy Efficiency and Demand Side Management, Neighbourhood Development Partnership Grant, Expanded Public Works Programme, Human Settlements Development Grant, Finance Management Grant, Primary Healthcare, HIV/AIDS, Community Libraries, etc
• Support informative decision-making and monitoring requirements of City of Tshwane imperatives in line with National Treasury guidelines and applicable legislative requirements, such as the Division of Revenue Act, Provincial Gazette and MFMA
• Coordinate monthly revenue and expenditure on all grants and subsidies
• Coordinate monthly, quarterly and annual intergovernmental progress reports for the Mayoral Committee, City Manager and Chief Financial Officer
• Coordinate meetings with relevant departments regarding all grants and subsidies (national and provincial)
• Conduct assessments, monitoring and financial monitoring on grant conditions
• Align grant spending planning
• Provide input forms and documents for in-year National Treasury reports and returns for lodging to the National Treasury and other transferring authorities (such as the Department of Local Government, Provincial Treasury, etc) in respect of intergovernmental grants and subsidies (Appendix B formats)
• Manage corporate financial controls
• Control intergovernmental grants and subsidies
• Support informative decision-making
• Apply budget control measures in line with approved policy and legislative requirements (such as technical general ledger alignment, etc)
• Reconcile, analyse, interpret and collate financial inputs for preparation and submission of the monthly and quarterly performance progress reports
• Reconcile the payment schedule according to National Treasury requirements
• Reconcile grant schedules in accordance with National Treasury templates
• Reconcile the quarterly verification report for publication with City of Tshwane expenditure (SAP)
• Reconcile the annual and adjustment budget according to the Division of Revenue Act and Provincial Gazette
• Monitor grants and subsidies in terms of the National Treasury payment schedule
• Monitor milestones and cash flow projections for the annual and adjustment budget process
• Monitor departmental grant and subsidy revenue and expenditure
• Monitor grants and subsidies spent according to the purpose portfolios of the Division of Revenue Act and Provincial Gazette
• Monitor monthly and quarterly reporting to the Mayoral Committee and National Treasury
• Monitor the submission of reports and payments due to the City of Tshwane
• Assist departments in compiling reports (rollover requests, reporting of monthly progress, etc)
• Compile monthly and quarterly grants and subsidies progress reports for the Mayoral Committee
• Return forms to the national and provincial spheres of government
• Attend quarterly grants and subsidies meeting (Gauteng Provincial Treasury)
• Attend meetings regarding all grants and subsidies (requests from departments)