Senior Stores Clerk (Irene (Ap)) at Agricultural Research Council

Description

• Receiving and Storing
• Receiving and verifying incoming stocks, ensuring they are stored correctly and efficiently.
• Preparing and issuing stock to authorized personnel based on requisitions or requests.
• Maintaining accurate records of stock levels, conducting regular stock checks, and identifying potential shortages or discrepancies.
• Ensuring the stockroom, warehouse, and loading areas are clean, organized, and safe.
• Participating in stock audits and inventory counts.

Order Management

• Managing purchase orders by creating, amending, and canceling them as per end users' requests.
• Requesting the End-user to submit the invoice if the service has been rendered.
• Sending the Purchase Order to the end-user as per their request.

Good Receipt Processing

• Handling the processing of Good Receipt Notes and related paperwork.
• Managing and monitoring all receipt notes to ensure they’re invoiced.
• Processing purchase returns, where necessary, after investigation.

Financial Coordination

• Compiling necessary documents, accrual spreadsheets, and following up with finance on outstanding invoices.
• Communicating with relevant suppliers to process invoicing [good receipt] or payment queries.
• Attaching the correct documentation to invoices and reconciling purchase orders to invoices received.
• Generate reports detailing accounts payable status [ unrecorded liabilities report and Accrual lists, accrued Purchases].

Stakeholder Interaction

• Attending to queries and requests from both suppliers and end users.
• Sharing of information with internal and external stakeholders during the Audit.

Travel management

• Attending to queries and processing the invoices for three travel agents.
• Compiling the reconciliation of statements.

Requirements

• National Diploma in Supply Chain Management or Logistics Management or equivalent qualification.
• B.Tech Degree in Supply Chain Management or Logistics Management or equivalent qualification will be an added advantage.
• A minimum of 3 years' experience as a Stores Clerk.
• Good communication skills (verbal and written).
• Proficiency in the MS Office Suite.
• A valid driver’s license will be an added advantage.

CLOSING DATE FOR APPLICATIONS: 20 AUGUST 2025